DUTIES:
Provides administrative assistance to the Director, HR and the Director, CPCE, in the performance of
senior management functions, including the preparation of correspondence, formatting of s
and presentation materials.
Schedules appointments and meetings and assists the Director in preparing for such commitments.
Establishes and maintains effective office and divisional routines, including maintenance of labour
relations material.
Handles inquiries and requests that may be of highly confidential and sensitive nature from all
levels of staff, other government agencies, elected officials or members of the public.
Reviews and directs the processing of correspondence; may initiate responses on matters not
requiring the direct attention of the Director.
Maintains a continuous awareness of departmental administrative systems and procedures,
organization structures in the division and major activities in order to provide effective
administrative assistance to the Director.
Locates, extracts, consolidates and distributes information required in s and correspondence.
Maintains effective working relations with divisional management staff and officials outside the
division with whom the Directors conduct business.
Maintains unit records related to time and attendance, budget administration, purchase orders,
materials and supplies and provides related support to the Director as required.
Handles material of a highly confidential and sensitive nature, including preparing responses to
labour relations issues as per instructions from the Director.
QUALIFICATIONS:
Extensive experience performing administrative support duties, preferably supporting executives
Experience utilizing a variety of software packages, including Microsoft Office suite. Ability to use
MS-Excel and MS-Powerpoint to prepare charts and presentations.
Experience formatting complex s, correspondence and statements
Demonstrated ability to exercise independent judgement and discretion when dealing with highly
confidential matters including labour relations material and employee records.
Good interpersonal skills with the ability to communicate effectively, both orally and in writing, at all
organizational levels
Strong organizational, analytical and problem solving skills in combination with the ability to
perform tasks with minimal supervision
SALARY: $66,607.00 to $83,216.00 (July 1, 2023 Rate, Wage Grade 4.5)
APPLY NOW
The Toronto Public Library invites applications from all qualified individuals. The Library is committed to
employment equity and diversity in the workplace and welcomes applications from racialized
people/people of colour, women, Indigenous people, people with disabilities, and 2SLGBTQ+ people.
Upon request, accommodation will be provided for persons with disabilities through all stages of the
recruitment and selection process.
If you require an accommodation to apply to a Toronto Public Library job posting, please send us an email
with your accommodation needs at accommodations@tpl.ca quoting the posting number and the title.
If you are invited to participate in the assessment process and require accommodations for the
assessment, we ask that you provide your accommodation request as soon as reasonably possible. All
accommodation requests are confidential.
Toronto Public Library does not ask for a credit card, banking information, or social insurance number
during the recruitment process. Do not respond to emails or requests for information about jobs at TPL
that are not sent from an @tpl.ca address.
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