Times Higher Education Hiring for International Billings Account Assistant Job at London, England Full Time

About THE

The World University Insights Ltd, publisher of Times Higher Education, is the data provider underpinning university excellence in every continent across the world. As the company behind the world’s most influential university rankings, and with over five decades of experience as a source of analysis and insight on higher education, we have unparalleled expertise on the trends in university performance globally. Our data and benchmarking tools are used by many of the world’s most prestigious universities to help them achieve their strategic goals.

For more information on Times Higher Education please visit http://www.timeshighereducation.co.uk.

Primary Scope and Objectives

Reporting to the Finance Manager, the International Billings Account Assistant work will primarily process the billing and deliver a professional and efficient service within, and on behalf of the Finance department. The role will provide a critical function within the business and will be responsible for ensuring effective processes are in place.

Key role responsibilities

• Undertake the billing process for all the business entities ensuring that all information on invoices is correct and that we hold required information relating to VAT/GST dependant on the country/product we are billing
• Process credit notes and recharges where required, ensuring the correct approval processes are followed.
• Work with the order entry team and finance team to ensure that billing is correct and that we are satisfying all of the customer’s requirements
• Complete weekly billing reports to be shared with the Finance Manager and CFO
• Ensure timely customer and internal query resolution
• Ensure that VAT/GST rates are correct on all billing dependant on country, product and customer status
• Maintain charity status and VAT/GST documentation
• Build and develop external and internal relationships
• Maintain and highlight system issues or reporting needs
• Work with the Finance Manager and the business to ensure billing processes for any new products/acquisitions are in line with business requirements
• Work with the International Credit Control Manager to ensure customers are satisfied with the service they are receiving and that payment terms etc are correct and that On Stop customers do not receive any further billing
• Document billing processes and key controls and maintain as required, making recommendations for improvement where necessary
• Ensure strong financial controls are in place surrounding billing, making improvements where necessary
• Ensure that key billing financial controls are working effectively
• Ensure that the billing functionality of the accounting system is being fully utilised in an efficient manner
• Complete UK VAT returns quarterly and in line with HMRC guidelines
• Complete MOSS returns quarterly and in line with European guidelines
• Backfill for other members of the finance team when required
• Assist with system testing where appropriate
• Assist the Finance Manager and/or other members of the finance team with any ad-hoc tasks as and when required

Education Requirements

• Degree qualified or equivalent experience
• Strong International Billing experience is essential as well as VAT/GST experience
• Systems knowledge including Microsoft applications and ideally NetSuite or similar cloud based enterprise solutions.
• Ability to manage high volume without compromising quality. Excellent organisational and time management skills with impeccable attention to detail
• Excellent communication skills both written and verbal
• Excellent administration skills
• Strong interpersonal and relationship building skills
• Strong intellect, ability to work with verbal & numerical issues.
• Calm, self-motivated and customer orientated
• Proactive, conscientious and has a can do attitude
• Able to work on own initiative and with a team in a fast paced environment
• Desire to provide an excellent service to the business
• Has a common sense approach and is realistic and practical in their advice and ways of working
• Takes care and pride in their work

Experience Requirements

• Previous billing experience in an international environment
• Previous VAT and Moss return experience
• Strong communications skills
• Intermediate Microsoft skills

THE are proud to be an equal opportunities employer. We recognise that we are all different. Great strength is born through different perspectives and experiences. That is why we are committed to our mission of creating an inclusive culture that enables our people to feel able to bring their whole selves to work. We are proud to be part of the Global Equality Collective and a mindful employer to help support THE achieve this.

Job Type: Full-time

Salary: £30,000.00-£35,000.00 per year

Benefits:

• Additional leave
• Company pension
• Cycle to work scheme
• Flexible schedule
• Life insurance
• Private dental insurance
• Private medical insurance
• Sick pay
• Wellness programmes
• Work from home

Schedule:

• Monday to Friday