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Admin & Office Assistant
The Salvation Army is Looking For Administrative Assistant at Lloydminster, AB Full Time
The Administrative Assistant is responsible to provide administrative and accounting support to Lloydminster Corps and Family Services. This will include secretarial, administrative, and accounting duties.
Perform duties such as payroll, timekeeping, benefits, and maintaining a filing system, performing bookkeeping functions including assistance in accounts payable/receivable, petty cash, banking, monitor client trustee finances, and preparing/reconciling periodic financial s.
KEY RESPONSIBILITIES:
1. Administrative Support
Builds and maintains databases (e.g., employee/volunteer information, contact lists, inventory, hours worked).
Maintains input into the Salvation Army Management Information System (S.A.M.I.S.).
Prepares and receives paperwork for various projects and processes (e.g., accreditation, licensing).
May schedule or keep track of supervisor’s calendar; makes travel arrangements; changes arrangements and provides reminders including support documentation.
Communicates clearly and effectively, both orally and in writing, to all internal and external contacts; is an effective member of an inter-disciplinary team.
Supports external ing requests as needed.
Responds to routine enquiries, both internal and external to the organization.
Enters client’s information into Link 2 Feed and update and maintain files.
Provides support in maintaining accurate and up-to-date volunteer files.
Makes decisions on routine and urgent administrative matters in the absence of the supervisor.
Cross-trained to support reception, intake, and distribution.
Opens and distributes in-coming mail and processes out-going mail including materials of a confidential nature; receives parcel(s) and distributes to the appropriate person(s).
May order all stationery supplies and maintains adequate office supplies and other supplies as needed; may maintain postage meter supply; may arrange for maintenance of office equipment.
May track employee mandatory training, education, driver’s abstracts, etc.
Performs other position-related duties as assigned.
2. Financial Administration
May process accounts payable, entering invoices into accounting systems.
May process cash receipts and contributions from the general public, prepares and deposits funds to the local operating bank and enters into local the accounting system; issues tax receipts as required for charitable giving.
May process accounts receivable invoices to clients of the ministry unit for services rendered, and/or prepare and distribute monthly accounts receivable statements to facilitate collection of outstanding accounts receivable.
May handle and reconcile petty cash.
Works with the Corps Officer to conduct regular client account and trust account reviews, ensuring reconciliations occur, including but not limited to Monthly Bank Reconciliations
Supports the Corps Officer by confirming and verifying client trustee accounts on an ongoing basis.
3. Program Support
Provide administrative support to Corps Officer on program delivery.
Coordinates Emergency Disaster Services (EDS) lodging response as required by the City of Lloydminster.
Participates in City Trauma Response Team as required (appropriate required training provided).
Provides frontline delivery of services during Christmas distribution.
Updates Kettle system daily during the Christmas Kettle Campaign.
May provide guidance and oversight to students and volunteers.
QUALIFICATIONS AND EDUCATION REQUIREMENTS:
- NOTE: For some jobs, you may be required to provide validated educational documentation.
Completion of a formal post-secondary/college program of two (2) academic year in a related field.
Alternative combinations of education and experience may be considered.
Experience:
Two years of work experience in client/customer relations and/or administrative work is preferred.
PREFERRED SKILLS/CAPABILITIES:
Must comply with all Salvation Army policies and procedures and associated legislation.
Strong administrative skills and proficiency with computers and database (particularly Excel, Word, Internet and, familiar with Office 365) and keyboarding.
Knowledge of Salvation Army systems (Octagon, SAMIS, RAC and TEM) would be a definite asset.
Ability to maintain information in confidence and exercise good judgement.
Participate in ongoing professional development and training.
Participate in regular supervision and performance appraisal process.
Represent the organization in a positive, professional and engaging manner.
Exhibit good listening skills and possess good oral/written communication skills.
Ability to follow written instructions and create written s.
Good interpersonal skills, integrity, and adaptability.
Attention to detail, problem solving and analytical skills.
Self-directed with strong organizational skills and the ability to complete assignments and meet deadlines.
Work in compliance with the OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.
Valid Alberta Class “5” Driver’s License required for use of Salvation Army program vehicle; an original copy of a current Driver’s Abstract that is satisfactory to The Salvation Army, in its sole discretion, is required.
Provide an original copy of a Background Check that is satisfactory to The Salvation Army, in its sole discretion, is required. The screening is secured either through the national Canadian Police Information Centre (CPIC) or through a local police detachment.
Develop an understanding of the Mission of The Salvation Army in Canada and its implications as related to position responsibilities.
Successful candidates, prior to hiring, may be required to provide:
Completion of our online Praesidium Abuse Prevention Training and required Health and Safety training
The Salvation Army offers accommodation for applicants with disabilities in its recruitment process. If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.
We thank all applicants, however, only those candidates to be interviewed will be contacted.
Internal Applicants, please advise your managing supervisor of your intentions prior to submitting your application.
Published
June 26, 2023
Location
Lloydminster, AB
Job Type
Full-time
Ministry Unit/Dept:
Lloydminster Corps
Salary Range:
$18.86 to $23.57
Address:
2302-53 Avenue, Lloydminster, AB
Posting Expires:
August 4, 2023
Applications Accepted By:
[email protected]