The Salvation Army Hiring for Accounts Payable Assistant Job at London, England Full Time

Location: Territorial Headquarters, London SE1 6BN

Working hours: 35 hours per week

Contract: Permanent

Interview Date: To be confirmed

About Us: The Accounts Payable function sits within the Finance Department and is based at the Territorial Head-Quarters. It is a large centralised processing team that provide a clear and transparent service, paying suppliers and employees in a timely manner. The department processes transactions including; purchase orders, purchase invoices, expenses, purchase card administration, miscellaneous sales invoices, income processing and payroll. The accounts payable team encompassed a data inputting function, a support team and an expenses function. The team deal with very high volumes; on average circa 11,500 transactions per month and although we work hard, we do try to have some fun along the way!

Job Summary: We currently have a vacancy for an Accounts Payable Assistant to support the Finance Processing team.
Supporting the allocated supplier group or allocated support function as an AP Assistant you will be processing accounts payable transactions and support all functions of the team to ensure accurate, timely and controlled payment of invoices and expenses. You will be working efficiently and effectively whilst consistently achieving objectives, hitting deadlines and ensuring the accurate, timely processing of payments or handling of queries ensuring you deliver against the KPIs and SLA targets.

Key Responsibilities: Your responsibilities will include the scanning and verification of invoices using scanning software and ensuring the invoices are coded accurately, processing invoices in line with the Salvation Army policies and procedures. You will be preparing batch invoices for payment runs in preparation of workflow approval and reconciling supplier accounts on a monthly basis and will be investigating unpaid items.
Within this role you will check for compliance with policies and controls ensuring processes and controls are used in the processing of all payments. You will monitor direct debit payments and investigate outstanding GRN reports.
In addition, you will invest effort in developing good working relationships with your colleagues and stakeholders and will provide support the broader team providing cover for team members as required for example covering holidays and sickness absence as working as one team and providing a great service is part of what we do. You will be proactively dealing with the queries and concerns from suppliers and officers/employees and supporting the wider finance team such as helping the financial accounting team with month end and year end activities.

The successful candidate will be able to demonstrate they have:

• Two A’Levels and GCSE Maths and English at a grade C or above
• Experience working within accounting functions with an understanding of basic accounting concepts
• Experience of sophisticated accounting systems with multi-level coding structures
• The ability to process transactions accurately and quickly
• Strong organisational and prioritisation skills
• A working knowledge of Microsoft office products and basic to Intermediate Excel skills
• Detail orientation with attention to detail and accuracy
• Ability to be flexible and to work with tight deadlines with a high volume of work
• Customer focused and able to work as part of a team

In order to complete your application please download and read the job description attachment on the left.

In the job description you will find the criteria required for the role please make sure that you address this in your supporting statement.

Appointment subject to satisfactory references and proof of right to work in the UK.

As a disability confident scheme employer, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy.

Promoting equality in the workplace.