The Microfibre Consortium Hiring for Office Manager Job at Remote Full Time

Do you have a background in administration and office management and are looking for an exciting new opportunity within a sustainable field? The Microfibre Consortium (TMC) are looking for a fulltime (37.5 hours per week) Office Manager to join our expanding team based in the UK (virtual working). We will also consider part-time applications of 30 hours per week or above. This Office Manager opportunity is offered on a permanent contract.

TMC is an SME company operating as a non-profit within the clothing industry. The company facilitates the development of practical solutions for the textile industry to minimise fibre fragmentation (microfibre release) to the environment from textile manufacturing and product life cycle. We deliver our vision through the Microfibre Roadmap in collaboration with the textiles sector through our collaborative cross industry agreement, The Microfibre 2030 Commitment. We are the only company 100% focused to managing fibre fragmentation and release from textiles to the environment and are the go-to organisation on this topic internationally.

Responsible for a wide range of tasks, and reporting directly to the Executive Director, the Office Manager role is responsible for managing any administrative staff, whilst working closely with all functions in the company to manage the smooth day-to-day operating of the TMC business. Working alongside a team who are passionate about what they do, the Office Manager will be an integral part of the team underpinning the ability for everybody to do their job so that the team are able to do the best work that they can do.

This Office Manager role gives you a real opportunity to further develop your career, with the potential to develop into an Operations Manager in the future.

The main responsibilities for the Office Manager role include but are not limited to:

Finance – Providing the day-to-day fiscal support for the business, liaising between the Finance Director, Executive Director and the team.

• Ensuring the accounting records are complete and accurate
• Payroll and pensions
• VAT returns
• Management of business operations budget

• Opportunity to train in other areas of finance with support of the Finance Director in the future

Business Processes – Leading the way with company processes and systems reflective of the business needs and deliverables. Day to day to include

• Liaising with management team to ensure all processes and procedures are fit for purpose
• First point of contact for IT issues and escalating with external IT support
• Management of team IT equipment and that the team has a sound cyber security system in place
• IT user administration
• Management of business insurance with external provider
• Management of all subscriptions and renewals
• Overseeing a consistent meeting approach regarding set up, supporting documentation and minute taking and overseeing the daily operation of this by the team.
• Overseeing administrative function, including managing a small team and administrative tasks
• Proofing documents
• Ad hoc support to the Executive Director
• Ordering stationery and IT equipment
• Arranging team travel

HR – Supporting a company approach both internally and externally (through relationships with external contractors) that is both respectful and inclusive.

• Ensuring that HR processes (such as but not exclusive of recruitment, starters, leavers, grievance policy, equality policy) comply with HR regulations
• Liaising with external HR specialists when necessary
• Working with line managers in the creation of company job descriptions and ensuring they are kept up to date
• Managing team holiday
• Managing external consultants and NDAs
• Following recruitment process for new staff members and leaving process for leavers with support of line managers
• Onboarding for new staff members
• Creating employment contracts
• Management of the company organisation chart
• Responsible for maintaining a positive employee engagement, working environment and culture (including team activities, day outs, employee benefits etc.)

Communications –working across internal and external stakeholders to ensure that the company communications are aligned with company mission and vision and raising any discrepancies.

• Updating the company website
• Managing social media platforms and working with other team members to create content from media plan
• Managing Google alerts for the business
• Creating and sending newsletters to public mailing list

The key skills and experience for the Office Manager role include but are not limited to:

• Sufficient work experience to evidence back-office support of a fast-paced, small and growing business with the flexibility to adapt to changes
• Bookkeeping experience
• Excellent communication skills, both written and verbal, with the ability to communicate with stakeholders internationally
• Ability to manage and prioritise a changing workload, and that of other team members, and adapt as necessary
• Previous experience of managing a small team
• Sound knowledge of financial, IT and HR processes, ideally with working knowledge of Office 365 admin center, FreeAgent accounting software (or similar accounting software for small businesses) and Smartsheet and Agile working.

If you have an administrative background, with previous experience of general office management support and operations, and an interest in the topic of fibre fragmentation and would like to find out more, please apply for this Office Manager role as soon as possible by sending your CV, along with a covering letter. Suitable backgrounds could include Operations Manager, Office Manager, General Manager, Team Manager, Operations Team Leader, Operations Supervisor, Admin Manager, Administrative Manager. Closing date for applications is Sunday 24th October, with interviews expected to take place the week commencing 25th October. Expected start date for this position is 22nd November 2021.

TMC is committed to equality of opportunity for prospective staff and supports a culture where our workforce is representative of diverse communities and where differences are recognised, accepted and valued. Shortlisting, interviewing and selection will always be carried out without regard to gender, gender reassignment, sexual orientation, marital or civil partnership status, colour, race nationality, ethnic or national origins, religion or belief, age, pregnancy or maternity leave.

London, Manchester, Birmingham, Bristol, Cardiff, Exeter, Edinburgh, Glasgow, Leeds, Newcastle, Nottingham, Huddersfield, Sheffield, Newport, Bath, York

Part-time hours: 30-37.5 per week

Application deadline: 24/10/2021

Expected start date: 22/11/2021

Job Types: Full-time, Part-time, Permanent

Salary: £28,000.00-£30,000.00 per year

Benefits:

• Casual dress
• Company events
• Flexible schedule
• Work from home

Schedule:

• No weekends

Application question(s):

• Do you have experience working in an Office Manager or similar role?
• Do you have experience of working for a small, growing business?
• Do you have bookkeeping experience?

Work remotely:

• Yes