The HR Source Hiring for Supervising Office Assistant at Flushing, NY, us Full Time

Job Description

POSITION DESCRIPTION :

Under the supervision of the Manager, Properties and Commercial Development, the selected candidate will provide the necessary support as a Supervising Office Assistant to manage leases, permits, license agreements and other legal documents.

• Day to day responsibilities include, but are not limited to : coordinating the preparation and execution of various documents and agreements;
• maintaining up to date property records in SAP; documenting status s and preparing other special s, such as active agreements, tenant directory, site visits, insurance certificate and security deposit follow-ups etc;

timekeeping for the unit using Peoplesoft; ordering supplies; and preparing petty cash & expense accounts.

POSITION QUALIFICATIONS :

Candidates must complete an administrative assessment to be considered for this opportunity

POSITION REQUIREMENTS :

• Demonstrated knowledge and experience in processing Board items, Memorandum of Justifications (MJ) and / or Authorizations (MA)
• Experience with SAP and Peoplesoft (highly preferred)
• Excellent interpersonal skills with experience interacting effectively with all levels of internal staff and external tenants and contractors.
• Demonstrated experience working in a fast paced, high stress environment.
• Demonstrated project management skills and the ability to manage multiple tasks simultaneously.
• Demonstrated knowledge of PA administrative policies and procedures relating to timekeeping, petty cash, clerical and administrative functions.
• Demonstrated proficiency in Microsoft suite, including but not limited to Word, Excel, Teams and Planner.

HIGHLY DESIRABLE :

• Knowledge of SAP Flexible Real Estate Module
8 hours ago