The City of Spruce Grove is Looking For Administrative Assistant at Spruce Grove, AB Full Time

Position Title:
Administrative Assistant

Job Number:
J0823-0646

Job Type:
Permanent Full Time

Division – Department:
Planning & Infrastructure – Public Works – Administration

Date Posted:
August 17, 2023

Closing Date:
August 29, 2023 at 10PM MST

Salary:
$46,987.00 – $55,278.30/Year

The City of Spruce Grove is a fast growing, dynamic city committed to building and maintaining a fiscally responsible community that serves our residents, attracts visitors and promotes future growth. Through the actions of the Values We Live By, accountability, communication, leadership, integrity and respect are encouraged, while maintaining a work, play balance.

Position Overview:
ing to the Supervisor of Administration, the Administrative Assistant is the first point of contact at the Public Works main facility. Working in conjunction with the administrative team the incumbent responds to visitors, external customer inquiries, supports internal staff and facilitates access to the Public Works main facility. In addition, they are responsible for data and document management and perform a variety of administrative and clerical duties.

Responsibilities:
Reception and Office Administration including

• Greet, register and announce visitors attending meetings or events.
• Advise, engage and respond to external customer inquiries via e-mail, phone or in person.
• Assess, evaluate, direct and responds to inquiries regarding Public Works service requests.
• Process and verify employee time records adhering to the Collective Agreement requirements.
• Maintain, create, verify, print, and file various records, both hard copy and electronic daily (i.e. production s, Eco-Centre and recycle tracking, playground inspections, etc.).
• Provide and verify completion of snow hauler contracts, creates snow contractor truck rotations, issues snow hauling permits and tracks snow contractors time accumulation.
• Issue invoices to contractors for snow dump disposal.
• Generate, send and file s to/from solid waste contractor daily (i.e. collection s, new bin pickup s, contractor damage s and missed bins).
• Receive payment, input payment and generate s regarding the cemetery program.
• Maintain department records for Alberta One Call, toolbox meetings, call out s, sewer s, etc.
• Create Alberta One Call locate packages and assists staff when submitting internal Alberta One Call requests.
• Collect responses from external companies (i.e. Fortis, Telus, Atco) and acts as liaison between external companies and staff including emergency locates for Alberta One Call.

Qualifications:

• Post-secondary certificate in office administration, business or equivalent an asset.
• Two (2) to three (3) years of related experience.

Please note that the salary for this position is currently under review.

For the full scope of responsibilities, please review the attached position description.

If you require assistance applying to this job, please contact our support staff and refer to job number: J0823-0646.

Position Description – Administrative Assistant