Tasmanian Government Hiring for Administrative Assistant Job at Launceston Full Time

Following an announcement by the Tasmanian Government, a Public Health Direction was issued on 10 September 2021 requiring that all Health Workers are vaccinated against COVID-19. This step is critical in protecting both our health workforce and vulnerable Tasmanians in our care.

Applicants for any position within the Department of Health must be prepared to be vaccinated against COVID-19 as a condition of their employment.

Salary

$57,305 to $61,704 pro-rata per annum

Classification

General Stream Band 2

Award

Health and Human Services (Tasmanian State Service) Award

Period of Employment

Permanent, full time, day work, working 76 hours per fortnight, commencing as soon as possible.

Please also note that this process may be used to fill fixed term and casual opportunities as they arise.

Location

Mental Health Services North, Launceston

Duties

As part of a multi-disciplinary team delivering high quality mental health services in accordance with the Mental Health Services Strategic Plan, Mental Health Service principles, National Mental Health Standards, Agency policy, legal requirements and relevant professional competencies, the Administrative Assistant:

• Provide telephone and reception services, assist with client outpatient bookings, and ensure the prompt, sensitive and confidential handling of enquiries and routine matters.

• Manage and maintain medical and general filing and information systems in a timely and proficient manner, including updating of client details on the computer system.
• Undertake coding, entry and dissemination of accounts, generating purchase orders, and maintaining service unit petty cash, ensuring accurate storage, access and usage.
• Participate in data collection and entry and prepare reports as required within the unit.
• Ensure the timely ordering of stationery, stores and other office requisites.
• Undertake the administrative tasks associated with departmental assets.
• Enter data accurately for statistical information and utilise word processing and documentation software to produce and distribute information, including documents associated with meetings, in a timely manner in relation to clinical documentation and general correspondence including audio typing.
• Preparation of Right to Information, third party requests and associated correspondence in accordance with current guidelines and procedures.

Essential Requirements

The Head of the State Service has determined that the person nominated for this job is to satisfy a pre‑employment check before taking up the appointment, on promotion or transfer. The following checks are to be conducted:

1. Conviction checks in the following areas:

a) Crimes of Violence
b) Sex Related Offences
c) Serious Drug Offences
d) Crimes involving dishonesty

2. Identification check

3. Disciplinary action in previous employment check

Desirable Requirements

• Current Driver’s Licence.
• Completion or working towards Certificate III in Business Administration.

Applicants should note that, for a period of six months from the date of publication, this selection process may be used to fill subsequent or similar full time and part time vacancies.

How to apply

Applications will only be accepted online. This ensures important questions about you are answered.

You will be prompted to complete an online application form, complete/upload your short form application and attach your resume. Please note that attachments must be in Microsoft Word or PDF format.

Referee details are submitted as part of the online application so make sure you have the contact details for two referees before applying.

Important information

The email account you provide when making job applications will be used in correspondence to you. It is important that this is kept up to date and monitored regularly.

To update your email address (or contact number), log in to www.jobs.tas.gov.au and look for “Existing applicant login” where you can update your details.

For further information contact

Tessa Oldfield
Team Leader
Phone: (03) 6777 4985
Email: [email protected]

Better health and quality of life around Tasmania.

Visit us at www.ths.tas.gov.au