System One Holdings, LLC Hiring for Office Assistant at Oklahoma City, OK, United States Full Time

System One has partnered with a litigation firm to find a dedicated and reliable individual to join their team as an Office Assistant / Runner.

In this role, you are responsible for performing administrative tasks essential to the smooth operation of the office while also supporting the lawyers and paralegals with daily activities.

The position entails handling important documents, conducting basic legal research, and assisting with various office-related errands.

The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Responsibilities :

• Provide general administrative support, including scheduling appointments, managing calendars, and handling correspondence
• Assist lawyers and paralegals with organizing documents, maintaining filing systems, and preparing legal forms
• Conduct basic legal research and compile relevant information for cases under the guidance of the legal team including carrying file boxes to and from the storage area
• Coordinate meetings and conferences, ensuring necessary arrangements are made, such as booking rooms and arranging catering if required
• Monitor and maintain office supplies, ensuring proper stock levels and ordering as needed
• Handle incoming and outgoing mail, faxes, and courier deliveries, distributing them to the appropriate recipients promptly
• Run errands as necessary, such as delivering documents to courthouses, picking up office supplies, or filing documents at government offices
• Perform occasional receptionist duties, including greeting clients, answering phone calls, and directing inquiries to the appropriate staff members
• Collaborate with colleagues to ensure timely completion of projects and assignments
• Maintain a professional and organized office environment at all times

Requirements :

• High school diploma or equivalent; additional education in administrative studies or legal support is a plus
• Proven experience as an office assistant or in a similar administrative role is preferred
• Basic understanding of legal terminology and procedures would be beneficial
• Proficient in using MS Office Suite (Word, Excel, and Outlook) and other relevant software
• Excellent organizational and multitasking abilities
• Strong communication skills, both verbal and written
• Trustworthy and able to handle confidential information with utmost discretion
• Ability to work independently with minimal supervision as well as collaborate effectively in a team environment
• Attention to detail and a commitment to producing accurate work
• Reliable transportation for running office-related errands with a valid driver’s license and insurance
11 hours ago