Sweet Home Economic Developmt Group dba The Oregon Jamboree Hiring for Bookkeeper/Administrative Assistant Full Time

Sweet Home Economic Development Group BOOKKEEPER

Major Duties & Responsibilities

BOOKKEEPING:

• Maintaining Jamboree, SHEDG and related entities accounting systems
• Record all income and expense information
• Prepare bank deposits.
• Full-cycle accounting including Accounts Payable, Accounts Receivables, and semi- monthly Payroll.
• Month-end accruals and adjustments via journal entries.
• Generate accurate month-end financial statements of all entities for director and finance committee/board review
• Assisting director with cash flow and investment analyses.
• Reconciliation of all bank accounts, and associated adjustments
• Monitor cash and receipt handling procedures
• Prepare comparison Jamboree budget for previous years for director & finance committee review.
• Review all expenditures to budget; verify that all payouts are authorized and posted to correct accounts.
• Prepare and process payroll for all SHEDG and Jamboree employees. Pay state and federal payroll taxes, worker’s compensation. File quarterly payroll s.
• Participate in SHEDG Finance Committee.
• Coordinate with board member(s) for check signatures
• Process year-end and January journal entries.
• Maintain all Payroll, Deposits, Account Payable, Sales files.
• Provide Certified Tax Preparer year-end information for Form 990 preparation.
• Provide documentation and collaboration regarding grants and other government programs like PPP, SVOG, or SBA loans, not limited to.

EVENT SUPPORT:

• Preparation: o Accrue production costs o Identify event cash needs. o Prepare bank instructions. o Prepare event payments including suppliers and artists and volunteer per diems. o Prepare retail operations training materials. o Prepare Retail operations worksheets.
• Support: o Provide support to Merchandise and Artist Merchandise, Advance Ticket sales
• Post Event: o Produce sales s. o Reconcile event cash, revenue recognition for all event income. o Gather Event backup.

o Prepare supplier payments. o Prepare calculated event pay-outs per Contracts and Letters of Agreement. o Reconcile Merchandise sales, o prepare vendor settlement, including payouts

Hours Part time: 16-20 hours week, on site. Mon-Thurs. with up to 40 hours a week seasonally. Remote work on occasion.

Desired Qualifications:
BA/BS in Accounting
1 to 2 years accounting or bookkeeping experience
Exposure to retail operations
Exposure to information technology

1/31/2023
Bookkeeper Job Description

Job Type: Part-time

Pay: $22.00 – $24.00 per hour

Benefits:

• Paid time off

Physical setting:

• Office

Ability to commute/relocate:

• Sweet Home, OR 97386: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Bookkeeping (Required)

Work Location: One location