Swan hill District Health Hiring for Administration Assistant – Finance Job at Swan Hill Full Time

Administration Assistant – Finance (Maternity Leave)

SHDH Finance has a full time position available in the front office for an energetic and reliable

Admin Assistant. The role is to learn specialist functions within Finance with a primary focus on

Reception. This interesting role requires high attention to detail and the ability to deal with

multiple priorities.

This role will be a full time position commencing as soon as possible.

Key selection Criteria

Advance Computer skills

Excellent verbal and written communication skills

Ability to prioritise multiple priorities

Ability to work autonomously and in a team environment, under pressure and to tight

deadlines.

Want more Information?

For more information on the role please contact Jacki Bird at [email protected]

To Apply:
Applications should include a letter addressing the Key Selection Criteria and your current

Resume and send to [email protected].

Closing date: 13th September 2021

Aboriginal and Torres Strait Islander people are encouraged to apply

POSITION DESCRIPTION

Corporate Services

Inclusive Compassionate Progressive Accountable

Position: Reception/Admin Support Officer

Classification: HS1

Department: Finance Department

Reports to: Finance Supervisor

Position Summary: This position is situated within the Finance Department of the Health Service

and is responsible for the management of the main switchboard for the

Health Service, general enquiries by patients and visitors.

Responsibilities: Grade 1 Work Level Standard

Grade 1 level positions require knowledge associated with at least 12

month’s experience or technical training. They require performance of

related tasks within a defined area of activity which have clearly defined

objectives. They require the ability to obtain cooperation to comply with

technical and administrative arrangements, or to provide information and

advice to members of the public consistent with organisational guidelines.

There are established procedures for performing tasks. Positions are well

defined, with standardised procedures, although the tasks performed may

require the use of a number of accepted methods or systems. The most

suitable course of action is selected from a limited range and effective

choice is guided by precedent or rule and can be learned.

The positions’ progress is closely monitored against standards, targets or

budgets, though there is limited flexibility in the means of achieving these.

The positions report frequently on work progress and/or receive

instructions which determine the work program and the standards to be

achieved. The positions are required to analyse situations or information,

clearly and accurately communicate information, or make

recommendations to peers or immediate supervisors.

Indicative Processes

Maintains the Telephone communications for the Health Service, manage

both internal and external calls.

Answer patient and visitor enquiries at Front Reception, where necessary

refer to relevant Department for response.

Uploading direct deposits from previous business day, receipting and

balancing.

Assisting Accounts Receivable. i.e. post out initial invoices, reminder

accounts at 30 days and final notice at 60 days.

Receipting into the Health Services various accounting programs, which

include District Nursing, iPatient Manager, and Oracle Systems.

Preparation of the Daily On-Call Sheets as per protocol.

Reconciliation of Equipment Deposits

Prepare daily bank deposit for Finance Department and Ladies Auxiliary,

including end of day balancing for Finance Department.

Collection & return of Equipment Deposits, including journals for deposit

refunds.

Assist in the dispatch of all outgoing mail and sorting of all internal mail

Recording of all cheques and direct deposits received in the mail for

receipting

Open Reception at 8:30am, switch phone back from A & E Department.

Close Reception at 5pm and switch phone to the Acute Ward

Process DVA Payments for District Nursing

Assist with other General Office duties

Liaise with other staff with IPM invoicing and receipting issues

Making sure Staff cafeteria float is taken down to cafeteria till before

12pm and collected after 2pm, counted and receipted

Collecting Radiology’s end of day banking, balancing, receipting into

Oracle and preparing bank deposit.

Assisting other staff in the Finance Department when necessary

Key Selection Criteria Intermediate to Advanced computer skills

Exceptional verbal and written communication

Time Management skills

Immunisation

Evidence of immunisation records/history as part of the Health Services

Act 1988, 2020 Amendment (Mandatory Vaccination of Healthcare

Workers)

Salary/Award: Health and Allied Services, Managers and Administration Officers Agreement

Continuous Quality Each staff member is expected to demonstrate a commitment to best

Improvement: practice.

All staff shall take responsibility for their own practice and share

responsibility for creating and maintaining a system that provides safe,

high quality health care.

All staff will participate in quality improvement activities aimed at

improving patient outcomes and maintaining accreditation standards.

It is the responsibility of every staff member to be familiar with Health

Service-wide and specific Department Policies & Protocols.

Person Centered Care: The Health Service supports in its values the philosophy of Person Centered

Care to ensure all people, including health service providers, clients, their

carers and family members are respectfully cared for and encouraged to

participate in the provision of quality health care.

Recognise diversity is part of every person & as such providers of health

care must be actively involved in developing models of care that are person

centered.

Our Purpose: Connected Care / Best Experience

SHDH commits to meet the growing health care needs of our community

through our new vision to provide better-connected care and to achieve the

best care experience.

Privacy and Confidentiality: SHDH are committed to protecting patient and staff privacy and

confidentiality, as it is an important aspect of our commitment to providing

high quality services. In accordance to both the Health Records Act and the

Information Privacy Act, information should only be used and disclosed for

the primary purpose of its collection.

Each employee has a responsibility to adhere to SHDH’s Privacy and

Confidentiality Policy, as it is a condition of employment. Any breach of the

rules of privacy and/or confidentiality relating to health service business,

patients or medical records will result in disciplinary action.

Mandatory Training: All employees must be aware of and complete designated mandatory training

within the required time frame.

Safety: RESPONSIBILITIES: It is the responsibility of every staff member to:

Take reasonable care for your safety and the safety of others while at

work.

Report accidents, incidents and potential hazards as soon as reasonably

practicable to your supervisor and record on VHIMS reporting system.

Advise your supervisor if you have an injury or illness that may affect your

ability to perform the inherent requirements of your position.

Be familiar with emergency and evacuation procedures as detailed in the

Emergency Procedures Manual.

Complete all Mandatory training requirements as identified and directed.

Comply with the Occupational Health and Safety Act and all SHDH O.H.

& S. online Policies and Procedures.

Asset Management: Staff with asset management responsibilities are required to adhere to the

Asset Management Policy and Protocols.

Review: Completion of My Work Plan on a yearly basis.

Previous Revision dates: August 2021

Current: September 2021

Cherie Bailey – CFO