STP Hiring for Chief of Staff to CEO Job at Alpharetta, GA Full Time

Chief of Staff Position Description

The Chief of Staff is a member of the senior leadership team, reporting directly to the CEO. As the principal aide to the CEO, the Chief of Staff coordinates all office operations and activities in support of institutional priorities and supports the CEO. Additionally, the Chief of Staff advises the CEO on policy, procedural and operational issues of the company, and maybe charged with leading the operationalization of strategic initiatives for the CEO. The Chief of Staff represents the CEO to business partners, the senior executive team, and critical external constituents. This role is responsible for the coordination of the firm’s strategic and operating business practices, as well as tracking Key Performance Indicators to ensure the delivery of results.

Duties and Responsibilities

• Serves as a member of the senior leadership team and actively participates with the CEO and other senior vice presidents in strategic institutional planning, policy development, and problem resolution.
• Assist the CEO with organizing and prioritizing initiatives to achieve strategic goals, monitor and track metrics, and drive the design and/or execution of deliverables.
• Provides counsel to the CEO and serves as a sounding board and advises on sensitive matters. Synthesizes information from a variety of internal and external sources and ensures the CEO has all the information necessary to make informed decisions. Provides excellent judgment, diplomacy, and understanding of company-wide issues to support the President.
• Assists in coordinating company-wide projects that cross various departments and divisions.
• Collect and analyze data in support of priorities.
• Handle various special projects and advise on a wide variety of executive and administrative matters, helps set the tone for communications emanating from the Office, and represent the CEO, as needed, with internal and external constituents.
• Oversee operations of the Office, including management of staff, budgets, and policies and procedures to maximize effectiveness with respect to workflow, scheduling, communications, events, and interactions with key internal and external constituencies.
• Oversee the senior leadership team of the CEO and manage operations, events, scheduling, and budgets to support institutional priorities. Ensures the priorities and initiatives are effectively implemented.
• Establish, maintain, and oversee an organizational to accomplish the company’s goals and objectives. Provide clear direction and oversight of all strategic activities.
• Ensures all organizational units of the CEO are in line with overall company policies, goals, and mission. Helps lead in change management efforts, partnering with appropriate leaders and staff to achieve goals.
• Create materials for external stakeholders such as the Board, staff, and senior leadership, including written communications, reports, PowerPoint presentations, and talking points.
• Create content and structure for internal meetings, town halls, and events and ensure follow-up on action items.
• Serve as a liaison or represent the CEO on committees or provide leadership to key administrative groups, task forces, and committees as assigned by the CEO.
• Work with the CEO to drive and coordinate various cross-departmental projects, maintaining and communicating timelines and documenting progress.
• Facilitate information flow and sharing among staff in support of effective and timely decision-making.
• Aid in the planning, execution, and communication of Senior Leadership Team and all meetings, ensuring follow-up on action items.
• Attend meetings and conferences with the CEO as requested. Prepare notes and action items from each meeting. Participate in debriefings. Relay follow-up information to departments and other stakeholders as appropriate.
• Improve operational efficiency of the organization by establishing internal protocols and maximizing current resources.
• Develop strong, trust-based relationships with key cross-functional leaders and employees at all levels.
• Manage annual goal setting and tracking progress for the Senior Leadership Team.
• Coordinate high-level administrative support and assist other members of the Senior Leadership Team as necessary. This may include drafting letters and memos, creating reports, and processing communications.
• Undertake and oversee special projects, and perform other duties as assigned.
• Serves as the chief liaison with the Board of Trustees, working on behalf of the CEO. Handles program support activities and matters of institutional significance for the Board on behalf of, and in collaboration with the CEO.
• Serves as the primary conduit for communication between the Board and senior leadership through timely distribution of materials such as agendas, meeting minutes, and other Board materials.
• Provides advice and resources to the Board on relevant topics including governance matters, fiduciary duties, and adherence to bylaws and compliance.
• Working closely with the CEO, Board chair, and senior leadership to build and coordinate agendas for all Board meetings. Serves as the internal administrator for the Governance Committee. Helps establish meeting cadences and follows up on necessary matters to accelerate completion.
• Ensures meeting minutes and board actions are recorded accurately and in a timely way. Responsible for ensuring the proper management of Board records.
• Act as gatekeeper to ensure involvement in initiatives/projects occur when key input and decision-making is needed.

Required Skills and Experience:

• Bachelor’s degree required; advanced degree in higher education preferred. An advanced degree in communications, or public policy also acceptable.
• Strong organizational skills; ability to prioritize.
• Minimum 7 years of prior experience in a higher-level role with a proven track record of successfully managing multiple priorities.
• Minimum of 7 years prior experience managing several direct reports.
• Comfortable working on cross-functional priorities at a strategic and operational level.
• Outstanding oral and written communication skills and demonstrated ability to work effectively with a wide variety of constituencies, including members of the leadership team, business officials, and especially customers, business partners, and internal stakeholders.
• Exceptional interpersonal skills for navigating and influencing within a complex environment with diverse and varied stakeholders.
• High attention to detail and analytical orientation.
• Strong financial acumen to include P&L experience.
• Independent and proactive.
• Quick learner.
• Works accurately and calmly under pressure.
• Ability to define clear objectives and enforce accountability for meeting deadlines.
• Collaborative work style; ability to maintain relationships with executives, colleagues, external stakeholders, partners and community leaders.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) and basic internet searches.
• Must be willing to travel as needed.

Job Type: Full-time

Pay: $150,000.00 – $200,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

Application Question(s):

• How comfortable are you with inspiring and influencing others to meet business objectives

Education:

• Bachelor’s (Preferred)

Experience:

• Management: 10 years (Preferred)
• Senior leadership: 10 years (Preferred)
• Presentation skills: 10 years (Preferred)
• Hardware and Software: 10 years (Preferred)

Work Location:

• One location

Work Remotely:

• Temporarily due to COVID-19

Work Location: One location