Stephenson Harwood LLC Hiring for Talent Acquisition Assistant Job at London, England Full Time

Team Structure:

• Implementing our people and talent strategy in line with business objectives
• Resourcing, talent and career management
• Reward (financial and non-financial) strategy
• Policy, procedures setting and the practical application of these across the business.

Main Responsibilities:

As a key member of the HR team, this role will support the Talent Acquisition team in delivering an excellent, proactive and professional recruitment service to the firm. This will include supporting the implementation of the firm’s new direct sourcing strategy through online advertising and social media. It will also involve working very closely with the wider HR team and developing relationships with partners and colleagues across the business.

Key responsibilities:

• Own and manage a variety of resourcing related administrative tasks (including diary management, arranging interviews, booking meetings, arranging events or travel, administer candidate tests and produce packs as necessary etc.)
• Proactively liaise directly (by phone and email) with candidates, agencies, hiring managers of all levels, partners, PAs, reception and IT in arranging candidate interviews or video conferences whilst adhering to service level agreed turnaround times.
• Manage the rescheduling of interviews in accordance with service level agreed turnaround times.
• Manage the sending and tracking of agency terms of business.
• Manage the drafting and signing of candidate offer paperwork.
• Contribute to maintaining the integrity of the recruitment database with updating candidate statuses and feedback.
• Adhere to GDPR requirements and maintain the storage of candidate data across all of the firm’s systems in line with the firm’s data retention policy.
• Assist the talent acquisition team with secretarial duties, including PowerPoint presentations, Excel tables, inputting text and graphics in house style
• Produce the team’s monthly management report information using Excel and the recruitment system.
• Manage the recruitment calendar and recruitment inbox
• Screening of speculative CV applications
• Managing the posting of job adverts as appropriate both internally and externally
• Complete expense reclaim forms in a timely and accurate manner
• Process invoices; assist with budget management
• Produce Visio diagram to support process mapping and contribute to know-how
• Keep regular communications and other departmental information up to date – e.g. on intranet and relevant internet pages; guides and other marketing materials

Attributes/Skills Required:

• Previous relevant experience in a HR or recruitment role
• Strong time management skills
• Experience of managing multiple proprieties
• Strong IT skills in Word, PowerPoint, Excel
• Numerate and able to create, interpret and to generate reports and spreadsheets
• Proven excellent attention to detail
• View self as part of a professional team and as such responsible for delivering excellent service. Work proactively seeking to help and support colleagues
• Possess the ability to respond positively and promptly to requests at all times using initiative to seek solutions to problems
• Able to handle sensitive situations and information confidentially and discreetly
• A reliable, enthusiastic and supportive team player
• Service focused attitude, with an approachable and professional manner
• Confident and clear communication (verbal and written) with people at all levels of the business hierarchy
• Adaptable and amenable to changing deadlines and demands from multiple work givers
• Proactive with a “can do” attitude, and able to deliver results to a consistently high standard
• Skilled at completing routine administration with high degree of accuracy and reliability
• Prioritise workload in a methodical and organised manner based on deadline
• Able to remain calm under pressure.