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Admin & Office Assistant
State of Hawaii Hiring for at Oahu Island, HI Full Time
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Full Job Description
Recruitment Information
Recruitment Number 23-0199
There are three (3) immediate vacancies located in Downtown.
Salary: $2,863 to $3,484 per month (SR-08, Steps C to H)
As a condition of employment with the State of Hawaii, some positions may require that all qualified external candidates who have been given a conditional offer of employment to show proof of full COVID-19 vaccination and shall be fully vaccinated by his/her/their employment start date. A reasonable accommodation will be provided if requested by a candidate and it is determined through an interactive process that pregnancy, a qualifying disability, or a sincerely held religious belief prevents the candidate from receiving a COVID-19 vaccination.
Note: Hiring rates will be based on availability of funds, the applicant’s qualifications, and other relevant factors.
Duties Summary
Perform journey level clerical work involving a variety of complex clerical assignments, e.g., those that involve a number of steps/processes and/or referral to a number of different sources and require the use of some judgment to determine appropriate disposition; prioritize work and carry out assignments independently, in accordance with general instructions and established policies and procedures; and/or supervise and participate in performing moderately complex clerical work; and perform other related duties as assigned.
Pursuant to the federal Homeland Security Presidential Directive (HSPD) 12, prospective new hires selected for positions with the Division of Vocational Rehabilitation’s Disability Determination Branch will undergo a comprehensive federal background investigation. A suitability determination by the federal government is necessary to determine whether the prospective new hire can be issued credentials in order to have access to Social Security Administration’s systems, data, information and/or premises.
Prospective new hires must pass a preliminary clearance, followed by a full background investigation which includes but is not limited to an FBI fingerprint and name criminal history background check and a credit check.
Minimum Qualification Requirements
To qualify, applicants must meet all of the following requirements:
Basic Experience: SIX (6) MONTHS of work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; the ability to read and understand oral and written instructions; write simply and directly; and compare words and numbers quickly and accurately.
Clerical Experience: ONE (1) YEAR of work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.
Supervisory Aptitude: Possession of Supervisory Aptitude is required for some positions. Supervisory Aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects of supervision, e.g., by serving as a group or team leader, or by the completion of training courses in supervision accompanied by application of supervisory skills in work assignments; and/or by favorable appraisals by a supervisor indicating the possession of supervisory potential.
Substitutions Allowed: Relevant substitutions as described in the complete Minimum Qualification Requirements, will apply.