St Helen’s School Hiring for Human Resources Administrator at Northwood Full Time

Thank you for showing an interest in this post. We hope that the following

information about St Helen’s school and job description will help you to decide

that this is an application which you wish to pursue.

WELCOME TO ST HELEN’S

St Helen’s is a large, thriving all-through school and many of the girls who

leave us at the end of Year 13 have been with us since Nursery or Reception.

We are ambitious for every single girl: that she achieves her potential; that she

leaves us to embark upon an exciting and fulfilling future, able to deal with

whatever life throws at her with a calm, inner resolve, and a sense of fun; that

she is ready to go out into the world and make a difference. St Helen’s has a

long tradition of academic excellence which encourages girls to pursue

intellectual curiosity beyond the curriculum. Our GCSE results put us very

securely into the top 50 independent schools in the country each year (28th in

2022), and we are ranked 30th for A Level’s in the Telegraph League Table of

UK Independent schools 2022. Sixth Formers go on to established, high-

ranking universities including Oxford and Cambridge, with more than a third

studying STEM subjects. However, we give our girls much more than just

academic success; our co-curricular programme is rich and varied, and our

pastoral care ensures that every girl is valued and cared for.

Within easy reach of central London, our school is set in 21 acres of lovely

grounds and, just as we are proud of our students’ academic achievements

and their personal development, we are also proud of our facilities and

buildings. We have invested over £20 million in a building programme over the

last five years and have plans to do more.

St Helen’s has a warm and lively atmosphere that makes it a really exciting

place to work. Our staff and our girls look out for each other and encourage

each other to be the best possible version of themselves. As such, you will play

a vital role in supporting the school in the next stage of its journey and I look

forward to receiving your application.

Alice Lucas, Headmistress

THE SCHOOL

St Helen’s is an academically selective independent girls’ day school of more

than 1100 students aged 3-18, set in beautiful green space in Northwood,

Middlesex.

It draws pupils from a wide area of north-west London, Buckinghamshire, and

Hertfordshire with easy access by Underground from central London.

Our aims are:

• To provide each and every girl with the opportunity and means to

achieve academic excellence.

• To provide our students with the personal skills, emotional resilience,

and the confidence to achieve their full potential through a varied, rich

and challenging co-curricular programme.

• To know, value and respect all girls as individuals so as to best support

them on their journey through the school.

• To ensure that the girls are ready to play a full and active part in their

communities and in an interconnected digital world.

Our students achieve high academic standards, and we encourage them to

develop lifelong skills in a diverse range of areas, both within and outside the

curriculum, and to pursue their individual ambitions. The school is proud of its

tradition of providing a balanced and forward-looking education through which

its pupils can become confident, independent learners and leaders in their

fields, their professions and their communities. Attention to the individual child

is at the heart of everything we do and shapes the pastoral care, teaching and

learning and the co- curricular opportunities on offer at St Helen’s.

THE POST

The HR Department supports up to 400 staff and coaches (340 on payroll) at St

Helen’s School and its small subsidiary trading company St Helen’s Enterprises.

The HR team consists of a HR Manager (who is also the Health & Safety

Manager), a HR Officer and this vacancy, which is a full time, permanent HR

Coordinator/administrator role. Together we aim to deliver the HR strands of the

school strategy.

Reporting to: HR Manager

Main Objective:
To provide a comprehensive and pro-active administrative support service in

relation to all aspects of Human Resources.

The responsibilities linked to this post are wide ranging and the list of main

duties below is by no means exhaustive and it will be necessary to perform

other such duties commensurate with the post as may from time to time arise

or be determined. Much of the work of the office is by its very nature sensitive

and confidential and it is essential that the postholder can be always depended

upon for discretion.

Tasks and responsibilities:

• Responsibility for maintaining the school’s Single Central Register

(SCR)

• Recruitment administration for all staff including permanent, Co-

Curricular, temporary, and contracting. Ensuring compliance with

statutory and regulatory requirements such as references,

DBS/qualification/identity checks and eligibility to work in the UK

• Absence reporting and Payroll maintenance and data input via Juniper
• Filing/archiving/setting up systems
• Preparing and presenting employee Statistics
• Preparing ad hoc letters
• Staff benefit administration
• Responsibility for allocating compliance training such as safeguarding,

key policies and procedures, medical, health and safety. Ensuring

completion of training and reporting updates to Senior Leadership

Team

• Supporting the HR Officer with the onboarding process of new

employees, ensuring all starters receive a professional induction

programme and probationary periods are monitored and recorded

• Responsibility for audit of Trained First Aiders which involves booking

courses, processing payments, updating First Aid list, and circulating

termly

• Compiling termly accident statistics for the Health & Safety committee
• Any other task as reasonably directed by the HR Manager or Business

Director

General Duties:

• Promote and safeguard the welfare of children and young people, by

adhering to and ensuring compliance with the School’s Child Protection

and Safeguarding Policy.

• Implement responsibilities as set out in the School’s Health & Safety

Policy.

• Support and promote the school’s ethos, aims and objectives.

HOURS

5 days per week (Monday to Friday), throughout the year. Core hours are typically:

08.30am – 5.00pm.

SALARY

£28,000 – £32,000 per annum depending on qualifications and experience

THE PERSON

QUALIFICATIONS, EXPERIENCE AND SKILLS

Requirement Essential Desirable

Education and

professional

qualifications

English GCSE or equivalent

grade C or higher

Relevant

administrative/HR

qualifications

Knowledge Strong working knowledge

of Microsoft Office

specifically Word and Excel

Awareness of

safeguarding (child

protection) and the welfare

of children

Working knowledge of a

school database system

and/or SCR

Knowledge of recruitment

checks required for school

employees

Knowledge of payroll

systems

Experience Previous administration role

in a busy office environment

Previous experience of

setting up systems

Experience of school

databases

Experience of payroll

systems

Managing multiple tasks/

projects/priorities

simultaneously

Working within a complex

multi-professional

environment

Experience of data input

and reporting

Experience dealing with a

wide range of stakeholders

both internally and

externally

Experience of school

administration work

Experience of HR

administration work

Skills Excellent level of oral and

written communication skills

Accurate and thorough

(meticulous eye for detail)

Numerically literate

Ability to remain calm under

pressure and prioritise

workload to meet deadlines

Excellent IT skills (Word,

Excel, Outlook)

Ability to use database

systems

Ability to establish and

maintain office

administrative systems

Ability to work as part of a

team and on own initiative

Able to find solutions to

problems

Professional telephone

manner

Personal

attributes

Self-motivated, flexible, and

adaptable

Articulate and confident

communicator who is willing

to learn

Highly organised and

methodical

Confidential, discreet with

integrity

Customer focused

Diplomatic approach and

ability to exercise good

judgement

Empathetic in terms of staff

and pupil concerns

Can do attitude

BENEFITS

6 weeks holiday per year, plus bank holidays

Membership of a workplace pension scheme with up to 10% employer

contributions

50% fee remission for eligible staff children (subject to spaces and entrance

exams. Pro rata if part time.)

Access to the School’s swimming pool and fitness suite

Free on-site parking and excellent public transport links

Free lunch and refreshments

Generous occupational sick pay

A commitment to professional development

A beautiful working environment – the school is set in a conservation site in

excess of 20 acres.

APPLICATION PROCESS

Closing date: 8am on Friday 2nd December 2022.

We will only consider completed applications forms submitted via our ‘work for

us’ page on our school website.

Please apply as soon as possible as shortlisting/interviews will progress up

until the closing date. Should a suitable candidate be appointed, we reserve

the right to close the advert early.

Due to the volume of applicants, we receive, if you do not hear from us within 4

weeks of the closing date, please assume we will not be progressing your

application further on this occasion.

THE SELECTION PROCESS

Shortlisted candidates will be invited to the school where they will be

interviewed by the HR Manager and members of the Senior Management

Team, be tested on a practical task, tour the school, and meet the HR Officer.

St Helen’s school is committed to safeguarding and promoting the welfare of

children and young people, as detailed in Part 3 (Safer Recruitment) of the

KCSIE 2022 guidance document. Applicants will be asked for proof of right to

work in the UK and undergo child protection screening, including checks with

past employers and the disclosure and barring service.

If you have any queries about this position, please contact the school at

[email protected]