Springborn Staffing Hiring for Data Entry- Higher Education Job at New Gloucester, ME Full Time

JOB OVERVIEW

The Integrated Enrollment Services (IES) Specialist-Data is part of the data processing unit and reports to the Lead IES Specialist-Data. The primary responsibility of this position is to perform a variety of data processing, clerical, and office tasks accurately and efficiently in support of document processing. Additional responsibilities include creating and maintaining database records, word processing, inbound and outbound calls to students, maintaining spreadsheets, bulk mailings, and report management.

POSITION SPECIFIC RESPONSIBILITIES AND EXPECTATIONS

§ Provide accurate, valid, and timely processing and maintenance of all records and donations.

§ Perform application data entry and associated tasks into campus information systems of record.

§ Provide administrative support to include (but not all inclusive) maintaining and producing mailing lists, assisting in producing letters and envelopes for mailings, and editing and proofreading documents, as needed.

§ Perform data analysis activities as directed.

§ Complete, verify, process, and distribute credit card statements, purchase orders, check requests, timesheets, tax forms, applications, etc. when directed.

§ Reconcile spending activities with the business office to the general ledger, credit card statements, gifts, etc.

§ Perform inbound and outbound calls to students in support of administrative needs across institutional units.

§ Maintain inventory of materials, publications, letterhead etc. required for activities and communications when assigned.

§ Organize, prepare, produce, and otherwise process both physical and electronic bulk communications in accordance with department schedules and procedures.

§ Process incoming mail and delivery of outgoing mail to the mailroom.

§ Coordinate scanning and e-filing of documents.

§ Generate, validate and distribute periodic and ad-hoc reports.

§ Maintain shared email inboxes and calendars.

§ Ensure accuracy and completion of data elements through periodic reports and verification measures.

§ Serve as the subject matter expert for one or more information systems, identify process improvements, develop procedures for implementation, etc.

§ Perform complex clerical work and cross train in all units under the IES Center.

§ Manage work-study student employees as assigned.

§ Provide customer service to other departments within the institution and provide college switchboard services-as assigned.

§ Pro-actively communicate challenges, successes, and failures with leadership.

§ Other duties as assigned.

POSITION SPECIFIC EDUCATION, SKILLS AND COMPENTCIES:

Required:

§ High school diploma/GED required.

§ Must have good oral communication skills.

§ Proficiency with databases, word processing, email, and spreadsheet software.

§ Ability to work harmoniously with members of the team.

§ Ability to demonstrate initiative, make sound decisions, budget time, focus on details, and complete tasks on time while functioning in multiple capacities.

§ Ability to adapt to new ideas and circumstances.

§ Knowledge of office operations including filing and clerical support.

Job Type: Full-time

Pay: From $17.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location