Spot On Talent Hiring for Office Assistant at Dallas, TX, United States Full Time

Incredible benefits! Do you love to be at the hub of all activities to help an office flow? Private Equity firm in uptown Dallas is seeking an Office Assistant with exceptional scheduling skills.

You will be the face to the client ensuring a seamless and professional experience during visits. From maintaining calendars to organizing out-of-office meetings and keeping conference rooms client-ready, the Office Assistant plays a pivotal role in the office’s daily operations.

Beautiful office, in-office lunches two days a week, great pay and benefits are just some of the perks.

Responsibilities : Client Interaction :

Client Interaction :

• Welcome and assist clients, ensuring a professional and hospitable experience.
• Support planning and coordination of out-of-office meetings.

Conference Room Management :

• Prepare conference rooms for meetings, ensuring they are tidy, well-stocked, and equipped.
• Coordinate and manage conference room bookings.

Office Organization and Maintenance :

• Keep office spaces stocked with supplies for a tidy and productive work environment.
• Maintain organized workspaces to enhance overall efficiency and positive work environment.
• Manage vendor relationships for assigned floor.

Scheduling and Calendar Management :

• Coordinate executives’ calendars for efficient scheduling of meetings and appointments.
• Proactively handle scheduling conflicts and prioritize tasks.

Catering and Event Support :

• Order lunches and refreshments for meetings and events.
• Assist in planning and organizing Office events.

General Administrative Support :

• Provide support and coverage for other EA’s and administrative assistants when needed.
• Collaborate with team members for efficient communication and workflow.

Qualifications :

• Bachelors’ or associates’ degree or equivalent experience is required.
• Client Service Mentality
• Prior administrative, office or hospitality support experience preferred.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Tech savvy and proficient in office software and scheduling tools.

Work Schedule : This is a full-time, in-office position with regular hours from 8 : 30 AM to 5 : 30 PM, Monday through Friday.

If you are a proactive, detail-oriented professional with a passion for maintaining an efficient office, we want to speak to you!

We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.