Spherion Hiring for Office Assistant at Santa Barbara, CA, United States Full Time

Are you an experienced administrative professional eager to find immediate full-time work in the Santa Barbara area? If so, this could be the opportunity you’ve been waiting for!

Our client, award-winning and mission driven public agency with a reputation as a leader in the housing industry, is in immediate need of a temporary office assistant to work full-time until March 2024.

Responsibilities :

Answer phones and greet visitors in a professional, tactful, and efficient manner in order to present positive image of the company

Coordinate scheduling of appointments and maintenance repairs

Respond to inquiries and provide general information to the public regarding Housing Authority policies, procedures, and programs.

Distribute and explain forms.

Type, prepare, and proofread a variety of routine documents including general correspondence, e-mails and s from rough drafts or oral instructions.

May design and compose routine information for standard forms and documents.

Prepare meeting minutes and agendas as assigned.

Prepare a variety of forms such as invoices, work orders, records of transactions, requisitions and purchase orders; verify data for accuracy and submit to supervisor.

Perform routine office duties and administrative support including data-entry, copying, and scanning documents.

Maintain records and files to ensure accurate and current information is readily available.

Efficiently operate modern office equipment such as computers, document imaging system, phone system, copiers, and postage and facsimile machines and recommend / coordinate maintenance as needed.

Process the mail including receiving, sorting, stamping, and distributing incoming and outgoing correspondence and maintenance of mailing lists.

Interact with co-workers, clients, and Agency contacts in a professional, tactful, and courteous manner

Working hours : 7 : 00 AM – 4 : 30 PM

Skills :

Bilingual Spanish / English skills preferred

Exceptional customer service skills

Education : High School

High School

Experience : 1-4 years

1-4 years

Qualifications :

A minimum of one year clerical experience including reception and working with the public

High School diploma or equivalent

Microsoft Office experience and typing skills required

For immediate consideration, please apply to www.spherion.com / apply, or text your resume to 805-683-1600, or call our office for more information.

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company.

No one works harder for you than Spherion. EEO Employer : Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

San Francisco Fair Chance Ordinance : Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company.

Whether you’re looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer : Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants.

If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate’s education, work experience, work location, specific job duties, certifications, etc.

In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

key responsibilities

Answer phones and greet visitors in a professional, tactful, and efficient manner in order to present positive image of the companyCoordinate scheduling of appointments and maintenance repairsRespond to inquiries and provide general information to the public regarding Housing Authority policies, procedures, and programs.

Distribute and explain forms.Type, prepare, and proofread a variety of routine documents including general correspondence, e-mails and s from rough drafts or oral instructions.

May design and compose routine information for standard forms and documents. Prepare meeting minutes and agendas as assigned.

Prepare a variety of forms such as invoices, work orders, records of transactions, requisitions and purchase orders; verify data for accuracy and submit to supervisor.

Perform routine office duties and administrative support including data-entry, copying, and scanning documents. Maintain records and files to ensure accurate and current information is readily available.

Efficiently operate modern office equipment such as computers, document imaging system, phone system, copiers, and postage and facsimile machines and recommend / coordinate maintenance as needed.

Process the mail including receiving, sorting, stamping, and distributing incoming and outgoing correspondence and maintenance of mailing lists.

Interact with co-workers, clients, and Agency contacts in a professional, tactful, and courteous manner

experience

1-4 years

skills

Bilingual Spanish / English skills preferredExceptional customer service skills

qualifications

A minimum of one year clerical experience including reception and working with the publicHigh School diploma or equivalentMicrosoft Office experience and typing skills required

education

High School