South Oxfordshire District Council Hiring for HR Coordinator – Maternity Cover at Abingdon Full Time

The focus of the role is to complete all HR administration processes and other processes carried out by the HR team, such as new starters, leavers, payroll, invoicing and freedom of information requests, along with producing accurate HR reports and letters to employees. We require someone with an extremely strong customer focus and an ability to be flexible working on a very broad range of tasks broaden their skills and knowledge across all HR disciplines. The post holder will be the first point of contact for the HR Advisory Team and HR Operational Team support to both workstreams.

Payroll

administer and input into the HR system, working to tight predetermined deadlines

scrutinise, check and challenge payroll instruction prior to inputting HR information data for monthly payroll

review all output data to ensure accuracy and correct as necessary

administer all third-party payment arising from monthly payroll

deal with all enquiries arising from monthly payroll

Recruitment

post job adverts internally and externally

close vacancies, process applications and liaise with managers with regards to their recruitment campaigns needs

file recruitment documents and update the HR system

produce employee contracts and onboarding documentation

administer the new starter process, including administering Disclosure and Barring Service (DBS) checks, checking and filing references

co-ordinate the new employee/starter/induction process

Learning and Development

administer all internal training course bookings by liaising with external training providers and ensuring that material and rooms are prepared in advance of a course

maintain individual training records and record of training providers on the HR and learning management systems

Generalist HR

answer general queries from staff and managers and know when to refer questions to other members of the team

Manage the HR Team inbox, responding to queries and allocating queries to the team as necessary

draft a variety of reports, letters and contracts as required (e.g. new starters, change of salary or conditions, maternity, resignation etc.)

update HR procedure documents, forms and letters, when necessary

respond to freedom of information requests

administer the job evaluation process and associated outputs

update the HR pages on the intranet and council websites

produce letters for employees

co-ordinate the leaver process

prepare and circulate HR reports and metrics e.g. establishment list, sickness data etc.

provide input into HR-related internal audits

Administer all benefits scheme

Review and maintain the HR Risk Register

General office administration

arrange HR team meetings

oversee any other related tasks as they come up

raise purchase orders, code invoices, instruct and liaise with corporate services support to manage the finance request with regards to the HR training/payroll budget on the Council financial system

About You

Your essential skills, knowledge and experience

experience of working within a payroll team, inputting system changes directly and reviewing output data

experience of working on a learning management system

excellent attention to detail and organisational skills

excellent administrative skills to a high standard of quality, including data entry, letter writing, spreadsheets etc.

intermediate MS office skills and ability to adapt to using different databases and systems

experience of producing reports from various IT systems

sound written and verbal communication skills

Your essential qualifications

Good standard GCSEs (grades A to C) or equivalent level of experience

If you have the following experience or qualifications – it’s a bonus

A-levels or equivalent

experience of working in a HR team

experience of using an HR system

Your style and behaviours

Your approach at work needs to mirror our vision and values which are detailed below. In particular for this role, the following points are essential:

strong customer service ethos and a desire to exceed customer expectations

enthusiastic and self-motivated

positive ‘can do’ attitude and ability to use own initiative

results driven and able to meet tight deadlines

team focused

able to work on an extremely broad range of tasks

able to juggle priorities changing at short notice and frequent interruptions

ability to work with sensitive data with a requirement for confidentiality

About us

Our vision and values are important to the councils and we expect you to support them and embed them in the way we work.

Our vision

We are seen as being customer-focussed, approachable and business-like. We are honest and open and are renowned for providing high quality cost effective services.

Salary: From £32,069 per year, Grade 5

Contract Type: Fixed term – 14-month maternity cover

Hours: 37 hours per week

Location: Milton Park

Benefits: A basic 24-day annual leave per annum, rising to 29 days after five years. You also have all the bank holidays to look forward to and time off between Christmas and New Year, Flexible working and annualised hours – a flexible approach to work to work that our employees love!, A career-average salary pension scheme which includes life insurance of three times your salary. The opportunity to purchase a bike through Cyclescheme (cheaper than directly through a store) so that you can cycle to work!, Various schemes to keep you healthy (reduced gym membership, free swims, contributory medical schemes, wellbeing appointments, free eye tests for DSE users, after work sports clubs and more), We give you two days per year to volunteer within the local community.

Closing Date: Friday 1st July 2022

Ref: 133 602