SickKids is Looking For Education Administrative Coordinator at Toronto, ON Full Time

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built – nor could it be maintained – without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

Position Description

As an Education Administrative Coordinator, you will be responsible for all educational activities related to the Fellowship, Observership and Elective Programs. You will be the primary administrator and central resource to Faculty, Trainees and Program Directors. Under the Department of Paediatrics, you will provide administrative support to educational activities (short/long term assignments) and work collaboratively with partners within SickKids and external organizations.

Employment Type:
Full-time position, 35 hours per week (1.00 FTE)

Hybrid model of work

Here’s what you will get to do:
Provide administrative support to the training programs and coordinate all educational activities related to Fellowship, Observership and Elective Programs.

Coordinate the onboarding and offboarding (licensing, work permits, credentialing, contracts, HR administration, etc.) for all levels of trainees.

Schedule and coordinate trainee interviews, draft funding agreements, offer letters, and educational goals and objectives to meet organizational policies and procedures.

Prepare and collate trainee evaluations (ITARS) in support of learners’ Entrustable Professional Activities (EPA’s) for the Competency by Design (CBD) Program.

Manage databases for faculty, residents, and learners.

Develop and implement divisional program materials (orientation manual, schedules, information packages) in support of the yearly fellowship onboarding process.

Plan, organize and lead program events, fellowship intake and budget meetings.

Provide support to the chief fellow, senior resident with on-call, clinic, and academic rounds and schedules.

Coordinate and manage divisional schedules/block rotations to ensure appropriate learners are scheduled to meet divisional requirements.

Review, respond and action fellowship, observership and elective requests.

Schedule meetings with Program Director and trainees.

Participate and lead divisional meetings and provide detailed minutes to committees.

Maintain trainees’ vacation, absences, conference requests, and provide regular updates to the Program Director.

Participate in educational development workshops (PGME training sessions).

Collaborate with internal and external partners to ensure educational portfolios meet the needs and objectives of the program and the Royal College.

Responsible for the development and maintenance of divisional websites.

Plan and organize guest speakers, visiting lectureships, conferences, and symposiums while keeping within budgets and program deliverables.

Assist in the development of required departmental s.

Organize and prepare financial s, process invoice payments, P-card statements, call stipends, cheque requisitions, reimbursements, and honorariums.

Here’s what you will need:
Completion of a post-secondary degree or equivalent combination of education and experience.

Excellent organizational, problem-solving and communication skills (written & verbal).

Creative, self-motivated, innovative and ability to demonstrate a high level of initiative.

High attention to detail and ability to manage tasks and deadlines in a fast-paced environment with many interruptions and competing priorities.

Ability to solve problems independently and make sound judgments on sensitive matters.

Demonstrated excellence in planning, coordinating, prioritizing tasks and deadlines.

Participates as a collaborative team member and interacts with a wide variety of internal and external partners.

Effective leadership skills with the ability to exercise discretion and confidentiality.

Advanced knowledge in Microsoft Word, Excel, PowerPoint, Outlook, SharePoint. Redcap knowledge is considered an asset.

Experience supporting and leading an education or administrative program within a teaching hospital/academic environment considered an asset.

Our Commitment to Diversity

The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

When requested, SickKids will provide access and inclusion supports to eligible candidates to support their full engagement during the interview and assessment process. Information received related to access or inclusion will be addressed confidentially.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital’s receipt of all necessary documentation.

FOR EXTERNAL APPLICANTS ONLY: As a health care institution, our highest priority is the safety of patients, families and staff. As a result, we are adopting all prevention measures to ensure the safety of our patients, families and our staff. Therefore, any offer of employment is conditional upon you submitting proof that you have been fully vaccinated with a Health Canada or World Health Organization (WHO) approved COVID-19 vaccination as soon as possible and no later than fourteen (14) calendar days prior to the effective start date, in addition to satisfying any other condition(s) that may be set out in an offer. If a candidate fails to satisfy this condition (or any other condition(s) set out in an offer), any offer of employment shall be immediately rescinded.

How to Apply

Tip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.

If you are still experiencing technical difficulties please email [email protected] to send us a short description of the issues you are experiencing. Please note that we will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.