Shoup Legal A Professional Law Co Hiring for Office Assistant at Escondido, California, United States, Full Time

Description :

Are you looking for an opportunity where you’re able to grow within a company and not only lay a great foundation for your career, but also be a part of something meaningful?

Is a positive work environment where you feel part of a team important to you?

Are you a Notary with excellent customer service abilities looking for a full-time position in a law office?

If so, you might be the perfect candidate for our Office Assistant position.

We need a highly organized, upbeat, and self-motivated professional to join our AMAZING team. Our clients rely on us to keep our data and files secure, private, and accessible, so we’ll rely on you to handle all matters with confidentiality and professionalism.

Being organized, detail-oriented, collaborative, and adaptable are key attributes to being successful in this position.

We’re looking for someone who has the ability to multitask and manage their time efficiently in order to best serve our clients and support the team.

You will need to make organization a priority and remain flexible and available to assist team and our clients. Your ability and willingness to learn is highly valuable and we will give you all the tools you need to feel confident in your position.

If you are ready to take the next steps in your career, we welcome you to apply today!

Responsibilities :

• Professionally handle client contact for the department
• Maintaining files, entering all data into the case management system timely and accurately
• Ensure files are ready for client appointments
• Making copies and scanning files
• Managing attorney calendars
• Other general office duties
• Note : Please follow the instructions when submitting your application. Applicants who do not follow the instructions will not be considered for the position.

This will demonstrate your attention to detail and ability to follow instructions

Requirements :

• Must have or be willing to obtain Notary Public Commission
• Minimum of two years’ experience in a professional setting
• Excellent Customer Service Skills
• Previous Office Management Experience Preferred
• Previous law firm experience preferred
• Superb written and verbal communication skills
• Excellent etiquette
• Comfortable receiving and making calls
• Ability to Multitask
• Able to work in a fast-paced environment
• Very organized
• Meticulous and accurate
• Attention to detail
• Able to follow directions and take ownership of projects and tasks
• Advanced Word, Excel, and Outlook skills
• Technology driven
• Confident and responsible
• Keyboarding ability, 40 words per minute
• Note : Not eligible for remote work

Compensation details : 20-25 Hourly Wage

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