Shine a Light Counseling Center Hiring for Receptionist/administrative Assistant at Santa Cruz, CA Full Time

Executive Assistant

Shine a Light Counseling Center is a non-profit organization that provides affordable counseling services to the local community in Santa Cruz, Watsonville and Monterey. We also serve as a training facility for new therapists. Our staff has over 50 interns working under supervision to complete their required pre-licensure clinical practice hours.

We need an administrator with strong organizational and communication skills, who can research and implement solutions to a variety of administrative tasks.

Including:

• Support the Executive/Clinical Director through executing daily operational tasks
• Respond to client inquiries and requests for information from the public through mail, email, and voicemail
• Manage supplies, utility accounts, and upkeep of office facilities, including coordinating staff chore-sharing
• Manage the schedule for counseling room usage
• Manage onboarding and academic paperwork for new interns
• Train interns in the usage of our practice management software and google workspace apps
• Update training/instructional materials and videos
• Troubleshoot software, app usage, and bookkeeping problems/questions from staff counselors
• Liason with third party payers (insurance companies) and affliated local agencies to credenital counselors and maintain accurate provider profiles
• Coordinate, promote, and host training events and agency gatherings
• Update and maintain our website (wordpress, divi theme)

Skills Needed:

• Adept in Google workspace (drive, sheets, forms, calendar, etc.) and Adobe Acrobat editing
• Aptitude for learning practice management software
• Aptitude for learning website management (wordpress, divi theme)
• Skillful in discretion and confidentiality while handling of sensitive issues
• Strong problem-solving skills – ability to adapt to the moment
• Strong accuracy and attention to detail
• Excellent verbal and written communication skills are required, as well as the ability to interact with and relate to a wide range of individuals
• Flexibility to work in a variety of locations

Benefits:

• Annual salary starting at $70,000 (32 hour/week, $45/hour)
• Some flexibility in work hours
• 20 days of paid time off including official holidays (sick time or vacation)
• Covered California health insurance premium deducted from salary (optional)

Schedule:

• Monday to Friday (flexible times)
• Occasional weekend or evening availability

In-person Location:

• Santa Cruz, CA 95062 (three days/week)
• Soquel, CA 95073 (one day/week)
• Watsonville, CA 95076 (one day/week)

Job Type: Part-time

Pay: $40.00 – $45.00 per hour

Benefits:

• 401(k)
• Flexible schedule
• Paid time off

Schedule:

• Choose your own hours
• Monday to Friday

Ability to commute/relocate:

• Santa Cruz, CA 95062: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What previous administrative jobs have you done?
• Do you have any experience in the mental health field?
• What work schedule constraints do you have?
• Do you have health insurance through another source?
• Are there any regular vacation times you like to take off work for?
• What college did you attend?
• What subject did you major in?

Education:

• High school or equivalent (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person