Serotina Media Hiring for Office Manager at Toronto, ON Full Time

WHO ARE YOU?

Entrepreneurial thinker, team player, and experienced task manager focused on developing business administration as well as continuing to grow both your career, and as a human being. The company, Serotina Media Inc, is a fast-paced remote agency with a strong community culture. Our team is made up of millennials who work hard, innovate, and feed off of each other’s experiences, backgrounds, and abilities in an ever-respectful way. Filling this role is as much about finding a fit for you as it is for the company; we want someone to join long-term, so if you’re looking to get empowered and take your career to new heights, this role is for you!

WHAT WE’RE LOOKING FOR

We’re in search of an enthusiastic, dynamic, and business-driven Office Manager. We’re looking for someone with experience in office management, bookkeeping, human resources, and both high- and granular-level administrative organization. Ideally, we’d like to find someone who embodies our core values, being up for the challenges and opportunities that come with working in this ever-changing space; someone who is process-oriented, knows how to prioritize, and is a strong communicator. Did we mention this is a fully remote position?

WHAT QUALIFIES YOU

• A minimum of 2+ years of experience in a similar role

• Post-secondary education / certification in a relevant field of study

• Experience working on digital and social projects is a must

• Proven ability to be both process-driven & adaptable as needed

• Rigorous attention to detail and outstanding organizational skills

• Exceptional oral and written communication skills; French is a bonus

• Excellent time-management skills

• Familiarity with “office” softwares/tools (Google Workspace, Monday.com, Slack, Clockify, Wagepoint, Quickbooks Online, etc.)

• Ability to work remotely (we are a “bring your own device” agency)

• Adaptability and a desire to learn/develop your skills

• Strong client-facing and internal communication skills *with a friendly demeanour

• Living or will be living in North America (US, Canada, or Mexico)

WHAT WE NEED FROM YOU

– Organize a daily workload by priorities (Reading and analyzing incoming memos and distributing them as needed)

– Administrative tasks, including but not limited to:

• Coordinating travel arrangements

• Managing calendars and setting up meetings

• Taking minutes during meetings

• Managing personal needs of the President, as requested

• Subscription management (e.g. Netflix, Amazon, wellness platforms, etc.)

– Internal Agency/HR needs:

• Employee/Contractor Agreements as per Serotina templates

• Employee onboarding (admin, clients, documentations, etc.)

• Job descriptions and posting (managing posts)

• Support on potential hiring follow-up

• Support on internal presentations, town halls, and team calendar organization

• Creation of process protocols for employees to add to Employee Handbook

– Client-facing needs:

• Vendor applications

• Customer relations (AP/AR)

• Service Agreements

• Client onboarding (finance only: payment set-up, etc)

• Support with Google Drive management

• Support with documentation labelling and proper filing

• Support with leadership calendars and manager’s OOO days

• Supports Accounts team on all things project and time management

• Coordinates Accounts team calendars, meetings and meeting notes

– High-level Bookkeeping

• Monthly reconciliations

• Tax filing statements and payments

• Payments and Invoice Auditing (contractors and vendors)

• WagePoint PayRoll and HealthCare Portal Management

• P&L reporting monthly

• Cash flow reports (bi-monthly)

• Invoice & Billing our customers

– Discretion and confidentiality

– Must be meticulous with attention to detail

– Must know Ontario practices, Quebec is a bonus

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*This is a part-time position with a 3-month probationary period

**Please do not apply for this role unless you are or will be based in North America (US, Canada, Mexico)

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Reference ID: Office Manager at Serotina Media

Part-time hours: 20-30 per week

Application deadline: 27/09/2021

Job Types: Part-time, Permanent

Salary: $19.00-$32.00 per hour

Benefits:

• Casual dress
• Flexible schedule
• Paid time off
• Work from home

Schedule:

• Monday to Friday

COVID-19 considerations:
WFH, fully remote

Application question(s):

• Do you live in, or will you be living in, North American (US, Canada, or Mexico) by 01 October 2021?

Education:

• Bachelor’s Degree (preferred)

Experience:

• Administrative experience: 2 years (required)

Work remotely:

• Yes