Scottish Prison Service Hiring for Finance Assistant Job at Edinburgh, Scotland Full Time

To procure goods/services and process financial transactions on behalf of Estates & Technical Services and to assist the Finance Manager with the preparation and completion of monthly/annual returns to central Finance and other bodies.

To assist the Finance Manager to provide Estates & Technical Services Senior Management Team with a robust financial reporting structure, to ensure the effective monitoring and control of budgets and expenditure.

To ensure compliance with the HM Revenue & Customs Construction Industry Scheme (CIS), including monitoring payments to suppliers; ensuring correct deductions have been made; submitting payments and mandatory statements to HM Revenue & Customs and suppliers on behalf of SPS.

To operate Delegated Procurement Authority for Estates and Technical Services by completing requisitions, obtaining and accepting/declining quotes for goods and services. To register purchase orders and invoices using Agresso and to deal with queries from contractors, suppliers and central Finance regarding late payment, non-payment, disputes etc

To assist the Finance Manager with the collation and processing of monthly/annual accruals/prepayments and submission of reports to central Finance by due dates.

To assist the Finance Manager to analyse reports from Agresso and Estates Maintenance Teams and to prepare various monthly finance reports for the Estates Senior Management Team.

To monitor all payments made by Estates & Technical Services and to liaise with Establishments and Field Maintenance Teams to establish the nature of works which may fall within the Construction Industry Scheme. To liaise with field staff and HM Revenue & Customs to verify the status of contractors. To submit monthly payments and reports to HM Revenue & Customs by the due date and where necessary to arrange for recovery/repayment of over/under deductions. To issue monthly statements of deduction to suppliers.

To assist the Finance Manager to familiarise Estates Management Teams with all relevant financial processes and procedures.

A minimum of five National 5 Qualifications (including Maths/Arithmetic and English) or equivalent qualifications or relevant experience.

ESSENTIAL

Experience of working in a financial environment and good understanding of procurement and financial process and procedures.

ESSENTIAL

Practical experience of processing purchase orders, invoices and other financial transactions through financial accounting systems.

ESSENTIAL

Experience of planning and prioritising a heavy workload and meeting consistently rigid deadlines.

ESSENTIAL

Competent and experienced in all aspects of administration and proficient in the use of Microsoft Office, particularly Word, Excel and Outlook.

ESSENTIAL

Excellent numeracy skills and ability to collate, analyse and interpret numerical data.

ESSENTIAL

Well-developed communication skills at all organisational levels.

ESSENTIAL

Practical knowledge of the rules of HM Revenue & Customs Construction Industry Scheme (CIS), which covers all construction work carried out in the UK.

DESIRABLE

Interview