San Diego State University Hiring for Sr. Fund Administrator – Sponsored Research Administration (SRA) at California, United States Full Time

Sr. Fund Administrator – Sponsored Research Administration
(SRA)

Req No: 2022-14519
Category: Administrative/Clerical
Type: Full-Time Central Staff
Salary: $22.48 – $25.68 per hour
Close Date:

Overview
This is open until filled with an initial application
review to take place after October 18, 2022.

This position requires the availability to work a hybrid
in-office/remote scheduled.

The Sponsored Research Services (SRS) divisoin supports the
research mission of San Diego State University in the areas of
grant development and adminisrtion, including: developing and
submitting proposals; negotiating grant and contract awards and
subawards; and administering grants, contracts, research support
funds, gift funds, and other campus and community programs.

The Sr. Fund Administrator is responsible for managing a workload
that is comprised of gift funds, internal grant program funds,
institutional allocation funds, and self-support activities. The
position has direct responsibility of an assigned portfolio of
funds and

is required to understand and interpret SDSU
Research Foundation policies and procedures, SDSU policy and
California State

University policy as applicable.

.

Responsibilities
Fund Administration, Compliance, and Fiscal Management
95%

Fund Management

• Analyze fund operating agreements and requirements of internal
  grant programs to determine administrative restrictions, reporting
  and compliance requirements. Understand and interpret SDSU Research
  Foundation policies and procedures; apply knowledge and use
  independent judgment when policies or guidance are not specific or
  clearly stated. Responsible for accurately documenting any specific
  fund related restrictions or reporting requirements in the
  accounting system to ensure effective administration of funds.
• Regularly meet with project directors, fund managers and
  administrative staff to advise on applicable Research Foundation,
  SDSU, CSU System policies.

Expenditure Oversight

• Regularly interact with project directors, fund managers and
  management to provide business support, analytic services, general
  accounting and corrective action planning. Prepare detailed revenue
  and cost projections to forecast availability of funds and prepare
  budget adjustments, if applicable. Manage funds with consideration
  to service, audits and compliance. Review and approve all
  expenditures and cost transfers with consideration for internal
  policy and procedures, allowability and availability of funds.
  Enforce restrictions to protect against audit disallowance or
  non-reimbursement of expenditures. Provide guidance on alternative
  options or funding sources as appropriate.
• Responsible for monitoring for exceptions to approved processes
  (i.e. deficit fund balances, outstanding advances), developing
  recommendations and implementing action plans to resolve exception
  items in a timely manner. Works closely with project staff and
  collaborates with other department professionals for assistance and
  solutions as needed.

Subrecipient Monitoring

• The Sr Fund Administrator’s portfolio of funds may include
  subcontracts on occasion. The incumbent is responsible for
  understanding internal policies and procedures as well as reporting
  and compliance requirements associated with subagreements. Act as a
  liaison and resource to the SR Contracting and Compliance
  department on the development of subagreements and modifications.
  Responsible for oversight and fiscal monitoring of subagrements
  including review and approval of expenditures, internal audits in
  conjunction with payment requests, rebudgeting, compliance issues,
  and problem resolution as needed.

Closeout Activities

• Conduct closeout audits to ensure all internal requirements
  have been met including the processing of any correcting journal
  vouchers. Ensure fund documentation is complete and audit
  ready.

Other Duties and Responsbilities – 5%

• Cultivate strong working relationships with project directors
  and fund managers through regular communications and meetings. Take
  the opportunity to engage in-person meetings or visiting project
  directors and fund managers at their project sites; initiate
  meetings with new faculty or fund managers; serve on departmental
  or foundation committees and task forces as requested/approved

Qualifications
Knowledge & Abilities

• Ability to analyze a variety of complex policies and
  procedures, apply sound judgment, draw logical conclusions and
  determine solutions in a timely manner.
• Understanding of accounting principles and practices. Strong
  mathematical/analytical skills with the ability to develop basic
  revenue and cost projections using Excel and the ability to prepare
  and present financial analysis of funds to project directors and
  fund managers.
• Excellent oral and written communication skills.
• Ability to analyze and evaluate a variety of complex policies
  and procedures, apply sound judgment, draw logical conclusions, and
  find creative solutions to a variety of problems, as well as
  independently prepare analytical documentation in clear, concise
  format for review.
• Strong planning and organizing skills with the ability to
  develop solutions to complex problems.
• Experience working in a fast-paced environment, handling
  multiple tasks with tact and diplomacy under pressure.
• Ability to prioritize, plan and organize tasks with the ability
  to independently develop solutions, seeking consultation with other
  department professionals as needed.
• Ability to be an effective team member and maintain
  confidentiality.
• Ability to learn new electronic systems; develop skills to
  effectively use information systems and applications in analysis,
  research, and reporting activities and projects.

Minimum Experience & Education

• Three years of progressively responsible experience in an
  institution of higher education, research institution or non-profit
  organization, or related accounting experience OR an equivalent
  combination of education and experience.

Preferred Qualifications

• Bachelor’s degree, preferably in Business Administration,
  Accounting or related field.
• Experience with Banner, MyRF and Research Foundation’s effort
  reporting systems
• Experience working in a university post-award research
  administration setting.
• Experience working with SDSU Research Foundation and SDSU
  policies and procedures.

ADDITIONAL APPLICANT INFORMATION:

• Hybrid in-office/telework arrangement in place.
• This position will remain open until filled.
• Incumbent must live within a commutable distance to SDSU.
• A background check (including a criminal records check) must be
  completed satisfactorily before any candidate can be offered a
  position with SDSU Research Foundation
• San Diego State University Research Foundation is an
  EEO/AA/Disability/Vets Employer

The COVID-19 vaccine is required by the CSU for all SDSU Research
Foundation employees as a condition of employment. Should you be
offered a position, you will be required to provide proof of
vaccination status. Individuals who obtain an approved medical or
religious exemption on file will be required to complete regular
COVID-19 testing

To apply, visit https://careers-sdsurf.icims.com/jobs/14519/sr.-fund-administrator—sponsored-research-administration-%28sra%29/job?in_iframe=1

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