Sales Administrative Assistant Full Time

About The Position

Requirements

• High school diploma or equivalent required; some college coursework or administrative certification preferred.
• 1–2 years of administrative, sales support, sales operations, or related experience required.
• Previous experience supporting B2B sales teams or working within direct sales environments strongly preferred.
• Strong understanding of sales processes, customer support, order flow, and sales coordination activities.
• Experience in sales operations, inside sales support, customer account management, or sales administration preferred.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational skills with close attention to detail and accuracy.
• Comfortable working with databases, spreadsheets, and CRM systems.
• Experience with HubSpot, Salesforce, Dynamics CRM, or similar platforms preferred.
• Experience in manufacturing, wholesale distribution, or related sales environments preferred.
• Organization & Time Management
• Professional Communication
• Problem Solving
• Adaptability & Flexibility
• Customer Service Mindset
• Team Collaboration
• Ability to Handle Confidential Information with Discretion

Nice To Haves

• Some college coursework or administrative certification preferred.
• Previous experience supporting B2B sales teams or working within direct sales environments strongly preferred.
• Experience in sales operations, inside sales support, customer account management, or sales administration preferred.
• Experience with HubSpot, Salesforce, Dynamics CRM, or similar platforms preferred.
• Experience in manufacturing, wholesale distribution, or related sales environments preferred.

Responsibilities

• Prepare, edit, and maintain sales documents, reports, contracts, presentations, and correspondence.
• Manage sales calendars, schedule meetings, and coordinate appointments and travel as needed.
• Organize and maintain electronic and paper filing systems.
• Handle incoming calls and emails related to sales inquiries and internal support needs.
• Assist with data entry, document tracking, and general office administration.
• Assist in the creation, distribution, and tracking of quotes, proposals, pricing sheets, and invoices.
• Support sales order processing and ensure accuracy prior to submission.
• Assist with trade show planning, event coordination, setup logistics, and follow-up activities.
• Update and maintain customer records, sales opportunities, and account activity within CRM systems.
• Assist with tracking sales metrics, KPIs, pipeline activity, and weekly/monthly reporting.
• Provide support for customers’ onboarding and account setup processes.
• Provide timely, professional responses to customer inquiries and requests.
• Follow up with customers regarding order status, documentation, scheduling, or outstanding items.
• Help maintain strong customer relationships through responsive communication and support.
• Work closely with Sales Representatives and Sales Management to support ongoing projects and initiatives.
• Coordinate communication between Sales, Operations, Finance, Customer Service, and other departments.
• Assist in preparing materials for sales meetings, customer presentations, and training events.

Benefits

• Stable, Growing Company
• People-First Culture
• Make an Impact
• Modernizing for the Future
• Team Environment
• Commitment to Safety