RKM Aesthetics and Wellness Hiring for at Ventura, CA Full Time

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our office. Our Receptionist’s duties include offering administrative support across the practice. You will welcome patient’s and client’s who visit our office. You will be in charge of answering phones, taking accurate messages, scheduling appointments, responding to faxes, authorizations, some scanning, and an over all knowledge of an office. We are an aesthetics office as well as a medical office. We are looking for someone that can integrate into both. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role in our practice. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are important for this position. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes clients and patients with positivity, and executes all administrative tasks effectively and efficiently. We look forward to all applicants.

Responsibilities

• Greet and welcome clients and patient’s as soon as they arrive at the office
• Direct visitors to the appropriate person in the office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, follow COVID-19 protocols)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Perform other clerical receptionist duties such as filing, photocopying, faxing, scanning, medical authorizations, and scheduling appointments

Skills

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus

Job Type: Part-time

Pay: $15.50 – $17.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Paid training

Healthcare setting:

• Private practice

Medical specialties:

• Primary Care

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Computer Skills: 1 year (Preferred)

Work Location: In person