Reflex Media, Inc Hiring for Administrative Assistant Full Time

Reflex Media is where incredible ideas come to life. We ideate, develop, and market digital brands all under one roof, with a focus on highly engaging customer experiences. Think of us as a think tank, software company, and marketing team combined to find success in luxury dating, fashion, and e-commerce verticals. We’re here to Raise The Bar!

We believe that a business’s potential is defined by the people within it. Our mission is to support each individual’s development, with a focus on both soft and hard skills. Cross-promoting and cross-training from within always take priority, and each team member’s personal growth is our mission.

At Reflex Media we encourage our team members to take ownership of their work. They are the experts in what they do, and our goal is to make room for everyone’s zone of genius. Reflex Media does this while also maintaining an environment of extreme groundedness. We never stop growing, and we respect and honor our processes by always keeping an open mind to what we can learn from each other.

CATEGORY: Operations

POSITION: Administrative Assistant

FULL-TIME/PART-TIME: Full-Time

DESCRIPTION: Description

What we’re looking for

We have an immediate opening for a full-time Administrative Assistant to join our in-office Operations team. Our ideal candidate is a positive, trustworthy, reliable individual who is attentive and caring and finds pleasure in providing administrative support. You take pride in ensuring the office runs smoothly and that each employee has what they need to perform their tasks efficiently. You’ve got a fun, upbeat personality and a ‘can do’ attitude. You are the face of the office and the calm in the storm, able to juggle multiple tasks and priorities with ease.

What you’ll do

• Answer phones and greet incoming guests.
• Run errands (bank deposits, purchase event supplies, Walmart, post office, etc.)
• Maintain inventory of office supplies and snacks and fulfill order requests.
• Maintain relationships with HVAC, cleaning, and maintenance vendors. This includes identifying issues within these systems, arranging for repairs, obtaining approvals for quotes, and ensuring all work is completed on time and on budget.
• Event/meeting scheduling, planning, set up, and tear down.
• Create travel itineraries verifying all travel reservations and confirmation numbers.
• Assist HR with scheduling interviews and employee onboarding.
• Calendar management (scheduling/confirming meeting times and attendees).
• Retrieve and distribute mail/packages daily.
• Provide administrative support to C-level executives.

POSITION REQUIREMENTS: Required Skills

• Minimum of 2 years of experience as an Administrative Assistant or Receptionist
• Strong verbal and written communication skills
• Strong initiative and the ability to work well independently and collaboratively
• Ability to prioritize tasks and change direction quickly
• Proficient in Google Workspace (Gmail, Google Docs, Google Sheets, Google Drive)
• Organizational and time management skills
• Able to maintain strict confidentiality at all times
• Skilled with MacBook Pro and general office equipment (Copier, Scanner, Fax, etc.)

EOE STATEMENT: Reflex Media is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We strictly prohibit discrimination of any kind. Candidates are encouraged to apply for qualified positions regardless of race, color, sex, religion, sexual orientation, national origin, disability, genetic information, or any other protected characteristics as outlined by federal, state, or local laws. Reflex Media’s hiring decisions are based solely on qualifications, merit, and the needs of the company.

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