Redpath Mining Contractors and Engineers is Looking for Raglan – Project Administrator Full Time

Job Description

The Site Clerk’s primary function is administrative in nature. The Project Clerk supports the Area Manager and/or Project Superintendent as well as being a liaison between the project and the various administrative departments at Head Office.

Education and Work Experience:

• High School Diploma or equivalent (preferred)

• Post-secondary education in Office Administration (preferred)

• 3 years in office administration

• Experience with Hard Dollar (asset)

Duties and Responsibilities:

Payroll – Administration of timesheets for the project. Duties involve:

• Obtain timesheets and review for labour, hours, coding, correct errors

• Prepare summaries of timesheets for approvals

• Entry of time into Hard Dollar

Human Resources – in compliance with all HR policies and procedures

• Ensure timely communication of information to head office

• Submit Hiring, change of status, employment separation documentation ensuring they are accurate, complete with all required approvals

• Coordinate rotational travel

Procurement/Equipment

• Review and enter equipment rental hours

• Compile procurement requisitions

• Receiving of materials at site as required

• Complete asset transfer forms

Health, Safety & Environment

• Check training documentation for completeness, signatures

• Maintain training modules files

• Issue and control of Personal Protective Equipment and other supplies

• Record and check safety compliances, file compliance data

• Coordinate training schedules

• File inspection records and 5-Point Safety cards

Employee Liaison

• Schedule indoctrination and/or training

• Arrange basket, locker and accommodation assignments

• Compile and enter expense reports

• Address employee inquiries as related to HR, payroll, travel, etc.

• Communicate with Project Controller as required on delays, issues, labour, changes, etc. when not at site

• Liaison with Area Manager/Superintendent, Project Controller

• Compile required daily reports

• General clerical – mail, filing, answer phone, maintaining bulletin/notice boards, meeting minutes, assist with client inquiries

• Administer and reconcile petty cash

• Local supply and personnel pick-ups and deliveries, where applicable

• Maintain confidentiality with respect to employee and candidate information

Health and Safety:

• Following Company health and safety standards and reporting any unsafe acts or conditions to Supervisor

• Ensure proper use of personal protective equipment.

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