Recruiting Coordinator Full Time NEW

Beacon Software is a permanent capital holding company which acquires and grows essential businesses. We are a profitable series B+ firm that combines great technologists, operators and M&A professionals to accelerate the scale of the ambition of the dozens of businesses we own and operate. We are supported by capital from tier-1 venture capital, crossover, and endowment investors as well as the founders of the leading technology companies from the past decade.

We are growing our team in Toronto, San Francisco, and New York. Apply below.

About The Role

Beacon Software acquires and grows vertical market software companies across North America. We move fast, run lean, and hold ourselves to a high standard. We’re looking for a Recruiting Coordinator who thrives in a high-volume, cross-functional environment and takes real ownership of the candidate and interviewer experience especially across our Engineering and Product functions.

What You’ll Be Doing

• Own end-to-end interview scheduling for high-volume Engineering and Product roles from initial screens through final-round panels with precision and speed.
• Partner closely with multiple recruiters across different time zones, acting as the connective tissue between candidates, interviewers, and hiring managers.
• Manage and maintain our ATS (Ashby or Greenhouse), including requisition setup, candidate status updates, and pipeline hygiene.
• Coordinate logistics for on-site and virtual interview loops, room bookings, travel coordination, agenda prep, and same-day support.
• Track recruiting pipelines, proactively flag bottlenecks, and surface scheduling conflicts before they become problems.
• Draft and send candidate communications, prep materials, and interviewer briefings with care and attention to tone and detail.
• Contribute to process improvements that help the team scale – i.e. templates, SLAs, scheduling playbooks, and documentation.
• Support the broader Talent team with offer letter coordination, background check tracking, and onboarding handoffs as needed.

What We’re Looking For

• Minimum 4 years of experience in a Recruiting Coordinator or similar Talent Operations role you’ve done this before and done it well.
• Demonstrated experience managing a high volume of complex interview schedules, particularly for technical (Engineering and Product) hiring.
• Prior experience at a large technology company or high-growth startup; you understand the pace, the stakes, and what good looks like.
• Hands-on experience with a modern ATS; Ashby or Greenhouse strongly preferred.
• Proven ability to support multiple recruiters simultaneously, often across different time zones, without losing the thread.
• Exceptional written and verbal communication skills clear, professional, and warm across candidate and internal-facing interactions.
• Strong organizational instincts and sharp attention to detail; you catch things others miss.
• Calm under pressure and comfortable with ambiguity you build structure where it’s needed without waiting to be asked.
• Bachelor’s degree required.

Bonus Points

• Familiarity with scheduling automation and workflow tools.
• Exposure to both technical and business-facing hiring at scale.
• Experience building or improving recruiting coordination playbooks from scratch.

Our Values at Beacon Software

• Humility: We acknowledge that the path to getting to the right answer involves being wrong along the way. We have strong beliefs which are weakly held. We actively seek new ideas and believe we can learn from anyone at any time.
• Honesty: We are truth seeking in our approach to business problems. Business is a repeat game and we believe that human relationships generate alpha. We understand that trust is earned over a lifetime and can be lost in an instant.
• Hunger: We play to win. We hold ourselves to high standards and will not be outworked. We take pride in having a deep sense of responsibility to ourselves, each other, our partners, and our customers. We believe to whom much is given much is expected.
• Horizon: We seek to build a generational software company. This will take decades. We manage our expectations and those of our partners to take advantage of the 8th wonder of the world – compounding growth.

How We Use AI in Our Hiring Process: To ensure transparency, we want candidates to know that Beacon Software uses Artificial Intelligence and AI-enabled tools to assist with screening, reviewing, organizing and highlighting profiles and applications that match the key requirements for each role.

AI does not make hiring decisions: Every application is reviewed by a member of our team, and all decisions throughout the process are made by humans. We use AI to support efficiency and consistency, not to replace human judgment. We are committed to a fair, thoughtful, and equitable experience for every candidate.