Reach Out and Read Hiring for National Executive Assistant at Remote Full Time

The Opportunity

As the Executive Assistance Office of the Chief Executive Officer (CEO), you will have the unique opportunity to help shape the future direction of Reach Out and Read (ROR) by providing high-quality support to the CEO. The Executive Assistant will also provide administrative assistance and special projects support for the Chief of Staff, whose key responsibilities are leading cross-departmental initiatives and the Diversity, Equity, and Inclusion work at ROR. The Executive Assistant will frequently represent these leaders internally and externally and must be comfortable interacting with employees of all levels and a wide range of external stakeholders, including board members, partners, and donors. The ideal candidate must be organized and proactive and manage multiple competing demands and changing priorities. They will be a team player and not hesitate to offer support to the CEO or executive leadership team, or board of directors when needed to help the CEO and other senior team leaders to be as effective and efficient as possible.

Your Key Responsibilities Will Include:

• Administrative Support to the CEO & COS
  • Manage the CEO and COS’s calendars, scheduling meetings and calls, coordinating with all stakeholders, and arranging travel as needed
  • Serve as a gatekeeper for the CEO, taking and prioritizing phone and email messages, requests for meeting time, and ensuring follow-up on action items
  • Work with CEO and COS to map their calendars to organizational priorities at individual and team levels, balancing appropriate collaboration and efficiency
  • Support CEO and COS in learning/adhering to ROR systems (Outlook, Namely, Concur, etc.)
  • Perform administrative duties for CEO and COS, including copying, printing, processing reimbursements, preparation for key external meetings, etc.
  • Manage data related to organizational goals and prep for Board Meetings
  • Complete special projects as assigned by the CEO or COS

• Internal Collaboration/Communication
  • Coordinate logistics and prep for all SLT Meetings, and Board meetings
  • Take notes at and manage follow-up from all SLT meetings; support/manage projects that emerge from SLT meetings as assigned
  • Draft and support the development of internal communication, including building strong connections between the CEO and ROR employees
  • Support planning and execution of key external events, including fundraisers, stewardship events, and key convenings of external stakeholders
  • Support National Board meeting administration and communication in partnership with members of the Development team

Qualifications and Experience:

There are innumerable ways to learn, grow and excel professionally. We respect this when we review applications and take a broad look at the experience of each applicant. We want to get to know you and the unique strengths you will bring to the work. We’ll honor your lived and professional experience as key aspects of your candidacy for the role and prioritize applicants with experience dismantling the structural inequities that disproportionately impact children and families with traditionally marginalized identities. We are most likely to be interested in your candidacy if you can demonstrate the majority of the qualifications and experiences listed below:

• Commitment to increasing equity in opportunity and outcomes for children and to recognizing factors known to significantly impact differential outcomes for children, including race, ethnicity, language, and socio-economic status
• 3+ years of relevant experience as an assistant to organizational leaders
• Exceptional interpersonal skills/emotional intelligence, with the ability to manage relationships with a diverse set of colleagues and stakeholders of all levels in an organization
• Belief in the power of diversity and excitement for working in a diverse culture and on diverse teams
• Ability to work independently and with professional discretion
• Excellent writing, editing, grammatical, organizational, and research skills with high-level, consistent attention to detail
• Ability to prioritize multiple tasks, meet deadlines, and adapt flexibly within a growing organization
• Advanced skills in MS Office, including MS Word, Outlook, Excel, and PowerPoint; ability to learn new software

Position Specifications

This is a full-time, exempt position. The Executive Assistant, Office of the CEO, may work from a home-based office but must be able to attend in-person meetings in Boston at least monthly. In addition, travel to national meetings will be needed about 4 to 6 times a year.

Compensation and Benefits

The salary range for this position is $65,000-$75,000 and is commensurate with experience. ROR offers a robust benefits package including medical, dental, and vision insurance, 401(k) retirement plan with match, paid time off, and more.

Commitment to Diversity

Reach Out and Read is committed to building an organization that embraces diversity, pursues equity, and fosters an environment of inclusion. ROR sits at the intersection of health and education, uniquely positioned to play a critical role in addressing systemic disparities and inequities in the public health framework. ROR strives to be an antiracist organization, using its influence to fight against social injustice by supporting a culture of learning, empowerment, equity, and a deep appreciation for the unique experiences that we each bring to our communities. And we believe that changing the world begins with holding ourselves and our workplace to that same standard.

About Reach Out and Read

Founded in 1989, Reach Out and Read is a national non-profit organization working to ensure all families have the opportunity to create meaningful everyday moments through shared reading aloud and building relationships. By leveraging pediatric care to champion the positive effects of reading daily and distributing books, Reach Out and Read gives young children a foundation for success and reaches 4.2 million children across the county – half of whom identify as BIPOC and a quarter of whom come from low-income families.

Reach Out and Read’s tens of thousands of trained pediatric providers use books as a diagnostic tool during regular check-ups and teach parents how to engage their child with a book to promote positive parent-child interactions during the rapid brain growth between birth and age five. The daily practice of reading aloud with a parent supports children’s literacy and math skill development, and their social-emotional development and prepares them for future success in school. Working with our sites and providers, we leverage our three decades of expertise, build on our literacy foundations, and engage our shared networks as a catalyst for change, focusing on equitably strengthening and deepening our impact on the children, families, and communities we serve.

The Impact

• Reach Out and Read program sites are in 6,000 clinics, safety net hospitals, medical systems, and other healthcare settings in all 50 states, Washington, D. C., and the U.S. Virgin Islands.
• Reach Out and Read serves 4.2 million children and their families annually.
• More than 6.5 million new, developmentally appropriate books are given to children annually.
• 33,000 medical providers currently participate in Reach Out and Read
• Our peer-reviewed body of evidence demonstrates that Reach Out and Read parents are two-and-a-half times more likely to read regularly to their children, and that children experiencing Reach Out and Read show enhanced language development.

To learn more about Reach Out and Read, visit www.reachoutandread.org (http://www.reachoutandread.org/).

-EQUAL OPPORTUNITY EMPLOYER-

Reach Out and Read is an equal opportunity employer and does not discriminate on the basis of sex, race, color, religion, sexual orientation, gender identity or expression, national origin, cultural heritage, ancestry, political belief, age, marital status, pregnancy, physical or mental disability or veteran status. Reach Out and Read is compliant with the Americans with Disabilities Act and we are committed to making special accommodations for your interview or work as a member of our team. If specific accommodations are needed, please notify us and our HR team will work to accommodate your needs.