Queensland Corrective Services Hiring for Administrative Officer Job at Logan City Full Time

The Administrative Officer will deliver efficient and effective administrative and clerical support for the region/district office and supports day to day operations. This position is required to work as part of an overall administration support team for the region/district office.

In this role you will:
Provide administrative functions and confidential administrative support for the office including, word processing, data entry, spreadsheets, photocopying, filing activities and taking minutes at various meetingsProvide support to other staff on administrative issues and assist with the preparation of memorandums, reports and correspondenceProvide support and assistance in the use and maintenance of office communication and technology including photocopiers, printers and computersAnswer general enquiries at reception and direct visitors as required, screen telephone calls and redirect enquiries to appropriate areas of the office and AgencyManage mail and mail registerUndertake procurement activities to ensure centre resources are adequate including stationery and miscellaneous office suppliesProcess human resources paperwork including the processing and record keeping of timesheets, leave forms and payroll documentationPerform opening and closing procedureConduct banking as requiredMaintain filing and recording system ensuring the confidentiality of all documentation handledEnsure the security of files and appropriate access to the files by relevant staff and approved external agenciesEnsure records and data for the Integrated Offender Management system (IOMs) are accurate and current

Role Fit

Information technology skills at a competent level with the willingness to learn new IT skills and use internal information management databases as well as Microsoft Office softwarePlanning and organising abilities to ensure tasks are completed within the required deadlines and in accordance with all relevant policies and proceduresCommunication skills as demonstrated through the ability to listen, understand and speak clearly to a wide range of audiences. Written skills with the ability to summaries information and dataProblem solving skills with the ability to apply a range of problem-solving strategies and show initiative in identifying and solving problems both independently and as a team memberAbility to acquire knowledge of relevant acts and regulationsSound interpersonal skills to assist with the completion of tasks that involve input and cooperation from a number of stakeholdersAbility to use judgement and discretion with confidential informationOral and written communication skills for gathering and providing information both over the phone and in person, to a range of stakeholders that interact with the officeBasic administrative skills, including proficiency in using a range of software applications, including Microsoft Word, Excel and PowerPoint and databases and other office technology

Qualifications, professional registration, conditions and other requirementsNil

This recruitment process may be utilised to fill future vacancies across South Coast Region for the next 12 months.

Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.