Pye-Barker Fire & Safety Hiring for Office Assistant at Bonita Springs, FL, United States Full Time

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

Essential Duties & Responsibilities : Greets and directs clients and visitors.Answers phone calls and emails in a timely manner.

Manages company telecommunications network and communicates with answering service.Makes appointments and referralsManage data in spreadsheets and sCreates and maintains office related records and sPerforms data entry and filing tasks for accounts payable, purchase orders, equipment inventory,Maintains the integrity and confidentiality of confidential employee or departmental files.

Receives, records, and distributes packages and mail.Manages key vendor accounts, supply inventory, and submits invoices for paymentCompiles budget data and maintains financial records as requested.

Copies, collates, and otherwise prepares s for mailings, meetings, and other correspondence.Assists with projects and event supportAssists other departments as neededAssists with Customer relationsAssists with Contract creationsManages all branch Fire Alarm InvoicingPerform other duties assigned by management.

Education / Qualifications : Bachelor or Associate degree or equivalent work experience.Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.

Ability to type at least 50 wpm.Ability to proofread.Proficient in Microsoft Office Suite or similar software.Basic understanding of office equipment.

Basic understanding of clerical procedures and systems such as recordkeeping and filing.Ability to work independently and identify and solve problems.

Ability to organize and prioritize work.Other Duties : Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.

Performs other duties as assigned.Physical Requirements : Prolonged periods sitting at a desk and working on a computer.Benefits and Perks : Excellent payMedical, dental, visionCompany paid life insuranceCompany paid short term disability401K with employer matchPaid vacation and company holidaysCompany vehicle (if job applicable)Pye Barker Fire and Safety is an Equal Opportunity Employer