PWI, Incorporated Hiring for Accounting Assistant/Office Clerk Job at New Oxford, PA Full Time

ACCOUNTING ADMINISTRATOR

PWI is searching for an extremely detailed-oriented person to assist our growing accounting team. The successful candidate should possess the following skillset:

This position would work closely with our Accounting Department to assist with billing and invoicing tasks. The successful candidate would possess the following skills:

• Strong attention to detail (This is accounting, every penny counts and must be accounted for. Close is not good enough)
• Ability to work as part of a team. Our processes strongly require the work of others to be done correctly before passing on to the next team member for their processes to be done efficiently and accurately.
• Exceptional organizational skills. This position requires the ability to organize 1000’s of pages into 100’s of jobs accurately and without error.
• Pleasant, friendly personality
• Enjoys talking on the phone for extended periods of time
• Ability to utilize Excel and spreadsheets that are already designed. While the ability to understand formulas and how numbers are derived is extremely useful, it is not required for this position.
• Accounting software experience a plus
• Filing skills (ability to organize and alphabetize to the third letter). 100’s of work orders need to be accessed quickly. Inability to file correctly slows every process down.
• Verify and check statements to ensure all vendor invoices have been received
• Basic mathematical/accounting skills
• Update/maintain binder/send requests for insurance certificates and W-9 forms.
• Verify and check statements to ensure we have all invoices.
• Proofread service invoices for proper flow, grammar and parts are included.
• Check payables batch for accuracy
• Phone answering and back up for taking service calls
• Update construction job cost spreadsheets for construction work orders and maintain digital folders of construction files. Scanning and knowledge of Microsoft Windows10 filing structure required.
• Work with Construction Manager to complete clerical/administrative tasks with government regulatory agencies
• Assist with sales commission reports within Excel
• Assist with bank rec/bank statements/outstanding checks
• Collect and reconcile credit card receipts from employees for proper expense accounting
• Check payables batches with Microsoft Great Plains for accuracy
• File and pull payables invoices between files based on payment due dates and file after checks are printed
• Filing of completed invoices, work orders, etc
• Ability to utilize Word and construct and edit document
• Ability to utilize Outlook and send team emails for progress updates and scheduling.

This Company Describes Its Culture as:

• Team-oriented — cooperative and collaborative
• Detail-oriented — quality and precision-focused

Work Remotely

• No

Job Type: Full-time

Pay: $35,000.00 – $41,500.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

Work Location: One location