Publicis Media Hiring for HR Operations Coordinator (entry level) at London Full Time

Publicis Media helps clients drive sustainable business growth by harnessing the modern media landscape to drive one-to-one consumer connections at scale. Led by Sue Frogley, CEO, Publicis Media UK is made up of 2000 people working across market-leading media agencies including Zenith, Starcom and Spark Foundry as well as specialist practices Publicis Media Exchange (PMX), Performics, Publicis Sport & Entertainment, Publicis Media Content and NextTECHnow. Together they combine deep expertise in media investment, strategy, insights and analytics, data and technology, commerce, performance marketing and content. Publicis Media is part of Publicis Groupe and is present in more than 100 countries with over 23,500 employees worldwide.

Job Description

We have an exciting opportunity to join our Talent team here at Publicis Media. Our Talent team, traditionally known as HR, is responsible in partnering across our dedicated brands ensuring that the needs of the business are met accordingly.

Talent is made up of experienced and passionate individuals who cover all elements of Talent – Talent Acquisition, Learning & Development, Talent Management & Talent Operations.

Although the role is influenced heavily by the day to day admin, you will have exposure to all areas of our Talent team and will be encouraged to build on new ways on improving our processes to promote effective change.

Building strong relationships at all levels both within the Talent team and the wider agency ensuring that each query is dealt with in a sensitive manner

First point of contact dealing with various ad-hoc employee queries – in person and via email, resolving issues in a timely manner and/or escalating where necessary

Full ownership of the onboarding process ensuring our new joiners have an exemplary start to their journey at Publicis Media

Processing and managing all new joiner paperwork requesting employment references, tracking and uploading employee documents (contracts, visas, payroll info), then handing over to Payroll.

Management of our systems ensuring that joiners/ leavers and changes information is up to date and accurate across Publicis Media.

Ensure that we are compliant with our right to work documents by recording passports and visas and highlighting to Talent Advisor for upcoming expiry of visas

Qualifications

Resilient person who welcomes change & has a continuous improvement/growth mindset

A team player who cares for our collective success as well as your own

Able to work under pressure and adapt to ever changing tasks in an agile manner

Excellent written and verbal communication skills

Additional Information

Publicis Media is committed to building a culturally diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality of opportunity and welcome applications from individuals, regardless of their background.

If you have any reasonable adjustment needs arising from a disability or medical condition to fully participate in the recruitment process, please discuss this with the recruiter who contacts you.