Publicis Groupe Hiring for Talent Operations Coordinator Job at Sydney Full Time

Talent Operations Coordinator

Publicis Groupe is a world leader in marketing, communication and digital business transformation, driven through the alchemy of data, creativity, media and technology. Our connected platform of companies and capabilities is more than an operational framework. It’s a cultural model we’ve built to unite our people in a collaborative way of thinking and working. Publicis Groupe offers its clients seamless access to the expertise of its 80,000+ talents across 100+ countries globally.

In Australia, our powerhouse of marketing capabilities stretches across creative agencies (Saatchi & Saatchi, Leo Burnett, Publicis Worldwide), media agencies (Starcom, Zenith, Spark Foundry), Razorfish, Digitas, Epsilon, Arc, Prodigious, PMX, PR (Herd MSL), CitrusAd, Balance Internet. We also have Publicis Sapient driving digital business transformation for our clients.

What we’ll offer you:

• Work in one of the world’s most progressive and dynamic modern communications businesses
• Opportunity to work with a diverse workforce where we value all the benefits of harnessing differences for our people, our clients and our business
• A committed Diversity and Inclusion and Belonging strategy driven through our Viva! Women, Égalité and First Peoples RAP (reconciliation action plan) programs
• A creative, fun and rewarding office environment backed up by our Publicis Liberté flexibility approach “working your way, with us!”
• Open environment, where your input and feedback is valued
• Access to employee benefits including – wellness programmes, learning and development opportunities, network events
• Confidential 24 hour support via our employee assistance programme

ROLE SUMMARY

We have an exciting opening in Sydney for an enthusiastic Talent Operations Coordinator and this role is open to part-time and flexible working arrangements for the right candidate. This role is responsible for supporting the onboarding, offboarding and engagement initiatives for employees, along with focusing on data, administration and analytics for Publicis Groupe ANZ. We’re looking for an excel savvy candidate and a confident people person who loves to get into the numbers and detail of people operations.

KEY RESPONSIBILITIES

Contractual administration

• Works closely with Talent Acquisition and P&C to create relevant employment contracts for new starters, internal promotions, transfers and freelancers
• Supports Talent Operations Manager with the Recruitment Approvals process
• Works closely with Talent Operations Manager and P&C to understand salary increase and promotion approvals and creates relevant letters to be provided to employees
• Creates ad-hoc employee request letters e.g. Confirmation of Employment

On-boarding and Off-boarding

• Ensures a smooth start for any new starters with all paperwork completed prior to start, working with the Experience team where necessary
• Conducts all junior and mid level inductions
• Proactively updates induction content when needed
• Oversees any internal transfers across the Groupe
• Oversees the leaver process
• Conducts all junior and mid level exit interviews
• Provides summary of exit interviews and new starter check ins

Visa and immigration

• Leads the immigration process for all visas across Publicis Groupe Australia
• Acts as point of contact for any visa or immigration queries from employees
• Constant open and clear communication between immigration provider and P&C team
• Keeps up to date with immigration legislative changes and informs the wider People and Culture team

Platforms and systems

• Ensures the HRIS remains accurate and up-to-date with relevant employee changes e.g. promotion, salary increase, reporting line, leavers
• Provides operational support of all relevant internal P&C systems and platforms

Reporting

• Works with Talent Operations Manager to complete internal and external reports such as WGEA, CSR, data privacy, industry salary surveys
• Supports the Talent Operations Manager with relevant people reporting, trends, insights and analysis
• Assists with relevant People & Culture operational ad-hoc projects as required
• The go to person for any figures relating to turnover and new starters

SKILLS AND EXPERIENCES

• 1-2 years experience in a People & Culture Administrator, Office Administrator or Data Entry role
• A keen interest in working and growing your career in People & Culture
• Well developed computer skills across Microsoft Office suite (especially Excel)
• Experience working with a HRIS or other software where you need to ensure accurate input of data
• Good written and verbal communication skills with the ability to handle highly confidential information and treat employee data with discretion

BEHAVIOURS

• Verbal communication: You’ll need to interact with a variety of stakeholders across the business therefore the ability to clearly express yourself is essential.
• Learning agility: There is a lot of variety in the work that you’ll need to do. You’ll need to be willing and able to learn quickly to adapt to changes.
• Attention to detail: The cost of mistakes in the work you are doing is high, so you’ll need to have attention to detail and thoroughness in completing tasks.
• Time management: Lots of the work you do impacts on others, so we need to turn requests around fast. You’ll need to be able to prioritise and manage your time to ensure you meet the deadlines required.
• Organisation: You love a spreadsheet, being organised and are always looking for ways to streamline, make things easier and less clunky.

Publicis Groupe believes that our people are our greatest asset. Our people are chosen for their personalities, their ethics and professional qualities without any exclusion, preferential treatment or discrimination. We are proud to be an equal opportunities employer and do not discriminate by reason of age, gender, gender identity, race, sexual orientation, nationality, religion or disability or any other difference. We encourage applications from all qualified individuals and will provide appropriate assistance for candidates with disabilities or special needs throughout the recruitment process upon request.