Publicis Groupe Hiring for Finance Assistant Job at Pyrmont Full Time

Publicis Groupe is a world leader in marketing, communication and digital business transformation. As a platform at the intersection of marketing and digital business transformation, driven through the alchemy of creativity and technology, Publicis Groupe is built on the Power of One. Publicis Groupe offers its clients seamless access to the expertise of its 80,000+ talents across 100+ countries globally.

In Australia, our powerhouse of marketing capabilities stretches across creative agencies (Saatchi & Saatchi, Leo Burnett, Publicis Worldwide), media agencies (Starcom, Zenith, Spark Foundry), Performics Mercerbell, Digitas, Epsilon, Publicis Content, Arc, Prodigious, PMX, PR (Herd MSL). We also have Publicis Sapient driving digital business transformation for our clients.

What we’ll offer you

• Work in one of the world’s most progressive and dynamic modern communications businesses
• Opportunity to work with a diverse workforce where we value all the benefits of harnessing differences for our people, our clients and our business.
• A committed Diversity and Inclusion and Belonging strategy driven through our Viva! Women, Égalité and First Peoples RAP (reconciliation action plan) programs
• A creative, fun and rewarding office environment backed up by our Publicis Liberté flexibility approach “working your way, with us!”
• Open environment, where your input and feedback is valued
• Access to employee benefits including –wellness programmes, learning and development opportunities, network events
• Confidential 24 hour support via our employee assistance programme

Role Overview

We are currently on the lookout for a star Finance Assistant to join our team in a full-time permanent position. Reporting into the Finance Director, this person is required to perform many varied tasks both accurately and in a timely manner to maintain smooth workflow of Agency payables. You will have access to private and confidential information; such information must be kept in the strictest confidence at all times. The following responsibilities cover various specific deliverables of day to day, month end and reporting tasks that will need to be performed. This list is not exhaustive and additional projects or tasks may be requested by mutual agreement.

Responsibilities

The key responsibilities are, but not limited to:

• Management of cockpit for various units under Publicis Communications
• Assigning invoices
• Coding of house invoices
• Liaising with ReadSoft Team to ensure invoices flow through in a timely manner
• Clearing any backlogs
• Managing urgent supplier payment request on a timely manner in line with company policy for 1st 50% production cost etc.
• First point of contact for any AP related queries from Agency staff.
• Managing new supplier set ups/amendments
• Creation of House/ Awards/New business/Inter-company and ad hoc Jobs and POs
• Liaising with the Financial Controller on a regular basis to provide feedback on outstanding POs and providing reports job closure and any other ad hoc queries.
• Review outstanding POs in Altair monthly to ensure invoices are being received and processed. Regular checks to ensure for billing; mostly with producers
• Maintenance of AP workflow in SAP
• Liaising with SSC AP team on a daily basis to ensure deadlines are met and weekly payment cycles actioned
• Review aged creditors report monthly to ensure overdue balances are being cleared in line with payment terms, when closing AP
• Raise tickets for Altair issues to be resolved
• Identify improvements to the accounts payable process
• Ad Hoc duties as required including back up for processing staff expenses and timesheet management
• Collaborate with the rest of the finance team and the wide agency to work on various accounting projects

Skills and Attributes

• A Bachelor’s Degree in Finance, Accounting with AP experience
• Solid understanding of basic accounting and accounts payable principles
• Proven ability to calculate, post and manage financial records
• Accurate data entry skills
• Ability to build good relationships with vendors and suppliers
• Ability to prioritise and multitask
• High level of accuracy and attention to detail
• Excellent verbal and written communication skills
• Ability work as part of a broader team
• Intermediate computer software skills including Excel and accounting systems – SAP

Publicis Groupe offers flexible working arrangements to suit personal commitments, a fast-paced and fun environment, a people focused learning-oriented culture, variety and new opportunities, and a heap of added benefits including your birthday days off, great parental leave benefits and much more! Whilst the majority of our employees are currently working from home due to COVID-19, our brand-new creative and open office space based in Pyrmont is open for those who wish to work from this space (in line with government restrictions).

We invest in training and development. We are passionate about our culture and believe our team are at their best when they can actively pursue great opportunities, challenge themselves and have fun while they do it.

We are proud to say that our team actively welcomes, promotes and celebrates the diversity and inclusion of people from a variety of backgrounds and reflects this attitude in all business practices. We encourage people with disability, Aboriginal or Torres Strait Islander Australians, and people from culturally diverse backgrounds to apply for this job.