Prokatchers Hiring for Office Assistant at Any, United States of America Full Time

Position : Officer CoordinatorMedical Staff Administration

Duration : 3 months contract but could beextended

Location : LosAngeles CA 90033

Parking / Cost : At candidates expense$20 / day

Work hours : MF 8 : 30 am 5 : 00pm

JobDescription :

• As anintegrated part of the department this position providescoordination of office flow and activities.
• Offers support in coordinating and maintaining files anddata activities in an efficient manner.
• Provides clerical support to the departmentstaff.

Departmental specificsummary :

• As an integralpart of the Medical Staff Administration this position providescoordination of office flow and activities and facilitatesactivities within the Medical Staff Administration Office.
• This position also coordinates assignedcredentialing duties related to onboarding for new Medical Staffmembers and Allied Health Professionals data entry preparing ofboard letters and other duties outlined in this job description.
• Offers support in coordinating andmaintaining and data activities in an efficient manner.
• Provides other clerical support as needed.

Jobaccountabilities :

OfficeCoordinator functions :

• Responsible for Monthly Medical Staff meeting calendarincluding booking meeting rooms maintaining calendar gridand catering request.
• Responsible for maintaining the Medical StaffAdministration Page on the Intranet.
• Distributes Monthly Medical Staff meetingcalendar.
• Transcribes daily huddle notes forreferences and Department Meetings minutes.
• Responsible for uploading Quality Profiles forReappointments and Provisional Reviews
• CreatesBoard letters following each Governing Board meeting within 10business days of Governing Board approval.
• Responsible for depositing tracking and entering yearlydues for Medical Staff and Allied Health Professionals
• Responsible for ordering and maintaining supplies for thedepartment.
• Responsible for outsideaffiliation request.
• Answers all incomingcalls in a timely manner provides courteous and professional phonesupport.
• Assist with Directors meetingScheduling Coordinates meeting dates and times with allparticipants. Arranges for
• conference rooms orother meeting locations audiovisual equipment or catering servicesas needed.
• Attends meetings and types ofminutes of meetings as requested.

Office Maintenance :

• Orders and maintains office supplies; assistsin care and maintenance of departmental equipment.
• Assures documents are prepared and sent to the Office ofIntegrated Credentialing for individual credential files andscans / uploads into Credentialing Data Base.

Accreditation :

• Maintains current knowledge of Regulatorystandards.
• Maintains current knowledge ofMedical Staff Bylaws General Rules and Regulations and AHP Rulesand Regulations.

Legal / Risk Management :

• Maintains current knowledge of legalprinciples of credentialing.
• Maintains currentknowledge of State and Federal confidentiality laws affectingphysician and Medical Staff and Allied
• HealthProfessional staff record keeping.

Information Technology :

• Assists with maintaining database on allMedical Staff and Allied Health Professionals
• Responsible for assigning PBAR numbers andissuing / tracking for other departments.
• Demonstrates proficiency with Microsoft Officeapplications.
• Uses credentialing data base forassigned duties for data entry including board approval datesprivileges and uploading documents.
• Facilitates new and existing Medical Staff and AlliedHealth Professional staff On boarding that includes badge parkingIT and Imprivata Access.
• Attends New MedicalStaff and Allied Health orientation asscheduled / assigned.

GuestRelations :

• Projectscooperation and hospital core values to all customergroups.
• Other Duties as assigned.

Knowledge Skillsand Abilities :

• Excellentskills in use of personal computer software programs including butnot limited to MS Word PowerPoint and Excel.
• Must be well organized and work independently withminimal direction.
• Knowledge of medicalterminology preferred.
• Working knowledge ofInformation systems Medical Staff credentialing and / ormultispecialty Graduate Medical
• Educationprogram experience preferred.

JobQualifications :

• Highschool or equivalent
• 1 year of experiencerequired.
• Experience in an acute care facilityor large healthcare organization in which duties included multipletasks.

Licenses / Certifications :

Fire Life Safety Training (LACity) : If no card upon hire one must be obtained within30 days of hire and maintained by renewal before expiration date.

Required within LA City only)

• Certified Professional in Medical ServicesManagement (NAMSS) : Valid CPMSM or CPCS by the NationalAssociation of Medical Staff Service (Preferred)
3 days ago