Priority VA is Looking for Executive Assistant to CEO of E-Commerce Firm Full Time

Who our client is:

An Optimizer, this CEO helps brands optimize their e-commerce stores through customer psychology, design, effective copywriting, and various other marketing techniques. As a lifelong entrepreneur, this CEO realized at a young age that with the right techniques and growth strategies any company can achieve its goals.

By bringing together a team of marketing performance and conversion experts this CEO has helped global e-commerce brands grow and increase their profitability. Using their podcast as a catalyst to share their expertise and also to interview leaders of global brands to learn more about their internal strategies and successes to share with the world.

This team believes in accountability and that success is driven by curiosity, that mistakes are lessons, and growth is constant. As a visionary CEO, our client is bringing in direct support to maximize creativity and eliminate administrative work.

Successfully managing this CEO will take not only the ability to calendar and proofread proposals, but it will also require the ability to keep projects in motion oftentimes acting on behalf of the CEO in some capacity and holding them accountable to their non-negotiables.

Position Summary:

This Executive Assistant position is responsible for bringing consistency and accountability to the CEO, by providing support through project management, inbox management, and ensuring tasks are completed regularly. You will leverage your previous experience supporting a visionary CEO by assisting with a variety of administrative functions including acting as HR, assisting with accounting, collaborating with marketing, and completing vendor management tasks.

As the primary support to the CEO, you will proactively delegate tasks among team members to ensure projects are completed and client satisfaction is never compromised. This role requires demonstrated success in managing contracts and proposals, preferably bi-lingual English/French as many documents require fluency in both languages. The secret code is optimized. Previous experience with podcast production would be beneficial as a significant part of this role will be supporting the research and content development used for branding and production.

Essential Duties and Responsibilities:

• Complex calendar management
• Meeting administration including prep, agendas, minutes
• CRM administration
• Proofreading and editing a variety of materials including contracts, newsletters, email
• Market research for client and podcast guests
• Vendor Management including invoicing and payment verification
• Email management complete inbox management providing full triage
• Assist with HR functions including prescreens, scheduling, documentation

Key Competencies:

• Proven organizational skills
• Calendar management
• Inbox management
• Proofreading and editing
• Professional written and verbal communication skills
• CRM administration
• Critical thinking abilities

Essential Skills and Abilities:

• Bi-lingual French (Strongly Preferred)
• Google Workspace (required)
• Canva (required)
• Slack (required)
• Voxer
• Xero
• Proposify
• Invoiced
• Pipeline
• ConvertKit
• ClickUp
• Zapier

Compensation Details:

• $65,000-$75,000 CAD
• Fully paid health, dental, and vision
• $500 wellness stipend
• 4 weeks PTO
• Unlimited book and training material benefits

The role requires at least 4 years (preferably 6 years) of Executive Assistant experience.

EST Required. While this is a remote role, we are currently unable to accept applications from candidates in NY, NJ, CT, CA, MT, LA, and MA.

Priority VA actively celebrates applicants’ different abilities, sexual orientation, ethnicity, faith, and gender. Everyone is welcome and supported in their development at all stages on their journey with us. At Priority VA we are dedicated to learning about each human as an individual, and building a diverse, inclusive, and positive workplace. We strive to create human connections between our clients and the most qualified candidates. So if you’ve felt unseen or ignored in your career search previously don’t worry, we’re excited to meet you!

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