Princeton University Hiring for Financial & Grants Assistant at New Jersey, United States Full Time

US-NJ-Princeton

Job ID: 2022-15761
Type: Full-Time
# of Openings: 1
Category: Grants and Contracts

Princeton University

Overview

Provides financial and grant support to the
Grants & Finance Manager and the Department of Chemical and
Biological Engineering (CBE). Serves as the main contact for
purchasing requests and financial policy and procedural inquiries
for 18+ research labs in CBE.

Responsibilities

Grant Related Responsibilities:

• Reconciliation of monthly grant and research funds; review for
accuracy and compliance with policies; process corrections as
needed
• Process all lab supplies and equipment purchases for 18+ research
labs
• Assist the grant managers with collection and preparation of the
administrative documents required for grant proposal
submissions
• Maintain documentation on all funding assigned to each
faculty

Other Financial Responsibilities:

• Serve as a resource for faculty, students, researchers and staff
on policy and procedural inquiries related to financial
activities
• Reconciliation of monthly departmental funds; review for accuracy
and compliance with policies; process corrections as needed
• Purchasing and receiving of departmental office supplies
• Manage the senior thesis funding each academic year, including
purchasing, monitoring funding balances and year end
reconciliation
• Work with the Office of Finance & Treasury to troubleshoot
and follow-up on financial related issues and requests
• Process invoices and travel reimbursement requests
• Prepare and process journal entries and non-PO payments
• Maintain and reconcile monthly travel and expense credit
cards
• Support and guide labs through the capital equipment purchasing
process
• Provide backup assistance to other support staff in the
department; process purchasing request for four research labs in
Hoyt when coverage is needed
• Attend all relevant training to remain current with University
policies, procedures and financial systems

Other Admin Responsibilities:

• Serve as the telephone and resource recovery coordinator for the
department in EQuad
• Maintain capital equipment records for CBE in EQuad
• Other duties and special projects as assigned by the Grants &
Finance Manager or Senior Manager of Finance and Administration

Qualifications

Essential Qualifications:

• Minimum of 3 years related
experience
• Bachelor’s degree or equivalent experience
• Demonstrate successful organizational and interpersonal skills;
including written and verbal communications with faculty,
researchers and staff at all levels
• Possess a service-oriented and proactive approach with great
attention to detail
• Demonstrated ability to multi-task, prioritize and work
independently in a fast-paced environment
• Demonstrated ability to exercise independent judgement and make
decisions based on established policies and procedures
• Willing to work independently and as part of a team
• Proficiency in Microsoft applications, including Outlook, Word
and Excel

Preferrd Qualifications:

• Experience working with faculty and
researchers in a higher education environment
• Familiarity with Princeton systems and purchasing policies a
plus

Princeton University is an Equal
Opportunity/Affirmative Action Employer and all qualified
applicants will receive consideration for employment without regard
to age, race, color, religion, sex, sexual orientation, gender
identity or expression, national origin, disability status,
protected veteran status, or any other characteristic protected by
law. EEO IS THE LAW

PI193866584