Princeton University Hiring for Editorial Assistant at New Jersey, United States Full Time

US-NJ-Princeton

Job ID: 2022-15807
Type: Part-Time
# of Openings: 1
Category: Communications and Public Relations

Princeton University

Overview

The Princeton Institute for
International and Regional Studies (PIIRS) seeks an editorial
assistant (EA) to join the editorial offices of World
Politics, a top-tier, internationally renowned political
science journal. In consultation with the managing editor (ME), the
editorial assistant (EA) manages a variety of administrative tasks
that are essential to the functioning of the journal. These tasks
include but are not limited to: managing more than 400 manuscript
entries per year in ScholarOne, an online submission system;
assisting with financial reporting for the journal; developing
social media (in particular, Twitter) for the journal; and
maintaining the journal’s web page.

This position may also provide,
pending qualifications and interest, the opportunity for the EA to
establish and/or grow their editorial skills.

This is a 60% onsite position,
with benefits.

Responsibilities

The EA oversees a variety of
tasks that are essential to the administration and production of
the journal. The EA:

–Logs in manuscripts submitted
via ScholarOne, an online submission system, and performs other
clerical and administrative tasks as required, including
corresponding with submitting authors to ensure proper ms.
submission and vetting reviewers suggested by graduate students for
conflicts of interest with submitting authors
–Assists with inviting
reviewers and in following up on overdue reviews
–Helps to maintain and update
the World Politics manuscript tracking spreadsheet (Excel)
and manuscript submission site (ScholarOne)
–Maintains folders on
Sharepoint, ensuring that all information is current and relevant
PDF documents are accessible
–Compiles reviewer sheets for
all reviews and packets of reviews for all original and revised
articles (Adobe)
–Works with the ME and faculty
chair to set the meeting schedule for the editorial committee
meetings each semester
–Works with the ME to compile
editorial meeting agendas and to assemble meeting review
packets
–In conjunction with journal’s
publisher, Johns Hopkins University Press (JHUP), develops all
social media (in particular, Twitter) for the journal and maintains
the journal’s website
–Oversees all journal
mailings
–Assists with financial
reporting and invoice payments
—Assists the ME on
short-term projects as needed
–This position may also provide, pending
qualifications and interest, the opportunity for the EA to
establish and/or grow their editorial skills. Using the Chicago
Manual of Style and World Politics’ style guide, the EA
may be able to edit, proofread, and otherwise be responsible
(through approval for publication) for one journal article each
volume year.

Qualifications

The position requires superior
administrative skills, such as attention to detail; excellent
verbal and written communication skills; the ability to work under
deadline pressure and to juggle shifting and multiple priorities.
Prior experience in academia and/or experience in scholarly
publishing is a plus.

The EA must have 1–3 years of
experience in administration, preferably in academic publishing (or
similar); have the ability to work independently, multitask, and
meet deadlines; be a self-starter with the ability to take
initiative; and have an interest in scholarly publishing.

S/he will have proficiency in
Microsoft Word and Excel; experience with Web-based content
management systems, Sharepoint, and ScholarOne would be a plus.
Candidates should have a proven ability to work well with others as
well as autonomously and demonstrate good judgment and flexibility
in response to shifting priorities.

Princeton University is an Equal
Opportunity/Affirmative Action Employer and all qualified
applicants will receive consideration for employment without regard
to age, race, color, religion, sex, sexual orientation, gender
identity or expression, national origin, disability status,
protected veteran status, or any other characteristic protected by
law. EEO IS THE LAW

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