Post Office Ltd Hiring for Talent Acquisition Specialist – Technology at London Full Time

Grade: 2A

Contract Type: Permanent

Location: Finsbury Dials, London / Hybrid working

Reporting to: Head of Talent Acquisition

Division: People

The Purpose of the Role

The Talent Acquisition team are on an exciting journey to build a Talent Acquisition model, attracting and engaging diverse talent who share our vision and values. This role will be critical to running the operational efforts of the team and ensuring the structure and framework which Talent Acquisition work within is fit-for-purpose. The Talent Acquisition Specialist will report to the TA Operations Manager and will be responsible for driving continuous improvement across systems, processes and reporting and will have involvement in project delivery aligned to the Talent Acquisition strategy across the following workstreams:

o Attraction & Engagement

o Assessment & Selection

o Technology

o Reporting & Analytics

o Policy & Process Excellence

Principal Accountabilities

As a Talent Acquisition Specialist, you’ll play a key role in the successful delivery of projects and initiatives which provide a positive candidate and hiring manager experience, ensuring systems and tools are fit-for-purpose and are operating at an optimum level. You’ll manage and develop stakeholder relationships within the People Function and the business function. As part of our hybrid working approach, this role offers a mix of office working in London and from home. You’ll have the opportunity to:

• Deliver projects and initiatives aligned to the talent acquisition strategy, working in partnership with the HR business partnering team and business stakeholders
• Using your experience to drive and contribute to change, continuously assessing and improving the talent acquisition infrastructure and processes to support the business strategy and vision
• Provide advice and guidance on recruitment process, policy and technology to provide a positive candidate experience
• Provide accurate and concise reporting & analytics against agreed team/business deliverables

Attraction & Engagement:

• Working in partnership with the TA Partners to define and deliver campaign activity working in partnership with LinkedIn & other social partners tracking spend & ROI.
• Manage vacancy audit process across LinkedIn and other social platforms
• Maintain and update LinkedIn, Glassdoor and Indeed employer brand pages, sharing relevant feedback with the People Partnering team, tracking monthly employer brand stats
• Maintain & update D&I job boards and networking platforms tracking relevant data
• Support TA Partners with ‘candidate adjustment’ requests from the assessment & selection process through to offer and onboarding, working with the Hiring Manager, H&S & IT
• Manage the TA inbox and triage all emails received ensuring candidate and hiring managers receive a response

Further Accountabilities

Candidate offer management:

• Generate offer letters and respond to new joiner queries providing a positive onboarding experience.
• Arrange a ‘welcome’ call with new joiners to discuss the onboarding process, carrying out relevant document vetting checks and new joiner laptop requests
• Attend weekly new joiner onboarding calls with the People Shared Services Centre to discuss any onboarding concerns, providing relevant updates to the TA Partners
• Provide offer & pre-onboarding updates during the process to the Hiring Manager

TA Team support:

• Provide monthly updates within the TA Operations meeting on project & change initiatives, gaining feedback/approval from the team
• Arrange and organise ‘Guests’ joining the TA Team meetings and co-ordinate team development workshops
• Manage the Induction process for the new TA colleagues joining the team including organising the introduction meeting schedule

Reporting & dashboard:

• Weekly report, Monthly dashboard inc YTD and D&I
• Glassdoor and LinkedIn Employer Brand dashboard
• Ad Hoc reporting
• Track TA Monthly Achievements / Project plan deliverables

Qualifications, Experience & Skills

Knowledge and experience

Proven recruitment experience from an agency or in-house background

The experience of managing technology vacancies, managing the end to end hiring process

Proven success in using varied direct sourcing methods to engage tech talent

Knowledge of talent acquisition technologies

Experience in using data and creating accurate reports for senior leaders

Previous experience of partnering with different people teams including People Partners and People Shared Services to support the hiring process

Experience of facilitating internal mobility across the business

Previous experience of supporting implementations of Talent Acquisition change projects and programmes within the business working in partnership with colleagues across the People Function

Behaviours

Results-driven, logical and methodical approach to achieving objectives

Reliable and dependable, high personal standards and attention to detail

Strong planning, organising skills and the ability to drive continual improvement and efficiencies

A highly collaborative demeanor and strong communication skills, ideally experienced in navigating a matrix organization and building buy-in across different functions and stakeholders

Seeks and finds solutions to challenges, exceptionally positive attitude

Always seeking to learn and develop, taking on new responsibilities and opportunities to grow

About Post Office

The Post Office has thrived at the heart of high streets and local communities across the UK for over 370 years. As one of the country’s most trusted brands, we take our commitment to providing essential services to customers across the UK very seriously. We’re the UK’s largest retail network, as well as the largest financial services provider in the UK, with over 11,600 branches nationwide – more than all of the UK’s banks and building societies put together.

We know that the best way to provide a great service for customers is to evolve our business and adapt to their changing needs. That’s why we have a range of over 170 products and services, from personal financial services like banking, insurance, payments and travel money, to telecoms and, of course, mails. And we’re improving our online and in store experience for customers. We know that our customers never stop changing, so neither will we.

Securing the future Post Office’s future:
We are working hard to ensure that the next chapter of the Post Office’s history is a bright one. We are the current guardians of an iconic business and we want to hand over a thriving network of branches which can continue to provide essential products and services for our customers for many years to come. This is a uniquely exciting and challenging time for the Post Office – we’re shaping the future and creating a business we can all be proud of.

Working at the Post Office:
Post Office colleagues are the driving force behind our business. Whether they are in our branches or supporting from our offices, we are proud of the energy, commitment and customer focus our people all have in common.

All Post Office people are guided by our three values and behaviours:

We care by always thinking customer

We strive to make things ever better through honest challenge

We commit to decisive delivery

The Post Office embraces diversity and inclusion in the workplace and actively promote working without discrimination. We are also a Disability Confident Employer and are committed to interviewing disabled people who meet our minimum criteria for the job.