PLATINUM RECRUITMENT CONSULTANCY LIMITED Hiring for Office Manager at Buckinghamshire Full Time

Role: Office Manager
Location: HP10 9RS

Salary £30,000 to £40,000

Platinum Recruitment is working in partnership with a business within the construction industry, of which are very well known with an exceptional name and reputation and we have a fantastic opportunity for a Office Manager to join their team.

Roles and Responsibilities- Office Manager/Coordinator

Excellent opportunity within a growing family run company. Opportunity to progress and grow with role and company as the business expands.

You will be based in office in Loudwater, High Wycombe.

The job role of an Office manager/coordinator will be responsible for the organisation and co-ordination of all office documentation and administration duties. You will primarily be supporting the project team, working alongside the managing director.
A large part of the role is managing documentation, so a high level of accuracy and good organisation is essential. You will be responsible for the timely, accurate and efficient preparation and management of all relevant documents. You will control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by contracts managers and estimators including:

• Setting up project folders, copy, and scan/photocopy32 documents as required
• Manage all requests for documentation as required (e.g. revision drawings)
• Prepare Risk Assessment documentation ready for the Contract Managers
• File documents as physical and digital records appropriately
• Review, edit and maintain the accuracy and quality of records in conjunction with contract managers.
• Liaise with and distribute project related information at all levels within business and with external parties when required.
• Liaise with clients regarding outstanding financial variations.
• Prepare ad-hoc s on projects when required.
• Order materials for projects on a timely basis, including raising purchase orders.
• Support Contract managers as required (e.g. induction forms and deliveries).

The role will also require contract management and will incorporate the following duties:

• Managing office supplies inventory
• Managing contracts for office stationery
• Managing the company vehicle fleet where required
• Managing the plant, equipment and materials held on office premises and issued to sites for contractors/projects.
• Arranging training and certification for engineers, contractors and apprentices
• Co-ordinate labour schedules for site staff
• Co-ordinate schedules, appointments and hotel bookings when required for specialised electrical staff.
• General office duties as required – handling and sorting of daily post, shredding and general housekeeping.
• Always ensure the security, integrity and confidentiality of data in line with data protection legislation

What you’ll need to succeed

Qualifications:

• Good general level of education, including GCSEs in Maths and English

Skills:

• Good communication skills are essential.
• Be computer-literate with a good knowledge of Microsoft applications, including Excel and Word
• Have integrity and care about their professional credibility.
• Strong relationship building skills with a reputation for evoking trust and openness with colleagues and team members.
• Excellent telephone manner and accurate inputting and processing skills, with keen attention to detail
• Good negotiating skills, remaining calm under pressure.
• Flexible and adaptable in managing a number of ongoing activities in a busy office environment.

Experience:

• Document administration and control
• Health and Safety knowledge, and any knowledge of Sage systems would be advantageous.
• Contract administration experienced.
• Previous experience working in a small office facilities operation is desirable.

Please note: this role is office based only, Monday to Friday 0900 to 1700

Sound like the role for you? Then we would love to hear from you!

Click Apply Now and one of the team will in touch to discuss the Office Manager work we have that suits you in HP10 9RS

Don’t forget to speak to your consultant about our “Recommend a Friend” referral scheme and find out how you could earn up to £250 per recommendation.

Consultant: Lisa

Job Number: 927274/ INDCOMM

Job Role: Office Manager

Location: HP10 9RS

Platinum Recruitment is acting as an Employment Agency in relation to this vacancy.