PHMR Hiring for HR Administrator at Newcastle upon Tyne Full Time

Location: Ideally Newcastle upon Tyne, UK, but a remote position might be available for a suitable candidate

Type: Temporary (until mid-January 2022), part-time. At least 20 hours per week possibly growing to 30 hours

per week, ideally over 5 days, Monday to Friday.

Application deadline: 1 September

The purpose of the role and who it would suit best

We are looking for an HR Administrator to support our Human Resources department. It is a great opportunity

for somebody who already has some experience with HR procedures, including UK labour laws, and is able to

juggle a number of administrative tasks in a timely manner. The successful candidate will be working along the

HR Manager and have exposure to the global HR team within the group which presents an excellent opportunity

to build on global HR experience. Although this is a temporary position it might grow into a full-time permanent

support role within the group.

Main tasks and responsibilities of the role

• Maintaining HR records on Workday, SharePoint and other platforms; and preparing reports when/if

required

• Keeping Employee Handbook up to date (upon changes to internal policies and procedures and changes

in legislation); also keeping the formatting user-friendly

• Recruitment

Managing candidate database

Formatting, managing and posting job descriptions

Creating job adverts

Scheduling Zoom calls or arranging face-to-face meetings/interviews

• New hire management

Preparing job offer packages

Performing right to work and reference checking

Making sure the onboarding is complete and all relevant reminders are set

• Payroll

Collating and submitting HR data to Payroll on a monthly basis

• Benefits

Being the first contact for all benefit enquiries

Promoting and tracking usage of the company’s staff benefits schemes

Liaising with external providers if/when required

Administering the company’s staff benefits schemes. For example:

Pension

• Preparing and sending out auto-enrolment letters
• Signing up new members
• Uploading payment files

Cycle to Work scheme

• Sending out welcome emails
• Administering the process and managing salary sacrifice agreements

Childcare Vouchers and other benefits

Main tasks and responsibilities of the role (continued)

• Learning and Development

Managing the diary for internal Lunch and Learn sessions; collating and maintaining a record of learning

materials/presentations/recordings

Liaising with our Finance department to get financial approval for paid training, including conference attendance

for training purposes, learning resources, professional membership subscriptions and similar

• Leaver management

Making sure the resignations are acknowledged in a timely manner

Making sure the offboarding is complete

• Health and Safety

Ensuring Workstation Risk Assessments are conducted for all new starters/ when employee’s desk locations

change or under any other circumstances (eg. maternity)

Submitting incident reporting data on a monthly basis

• IT

Being an initial point of contact for access to files and set up on SharePoint

Answering IT (software/hardware) including login related enquiries

Additional responsibilities of the role

• Responding to reference requests for current or ex-members of staff
• Assisting with the logistics for socials/teambuilding activities
• Contributing to PHMR Newsletter
• Performing any other ad-hoc HR administrative tasks

Success and growth factors:
Functional technical expertise

• Experience with HR procedures
• Experience with HR software, data management
• Excellent organisational skills including ability to prioritise and adapt to changing priorities
• Exceptional attention to detail and accuracy
• Ability to deal with confidential information and maintain confidentiality
• The ability to work independently or with minimal supervision
• Great written and verbal communication skills necessary for building and sustaining relationships,

and sharing the information

• “Can do” and problem-solving attitude
• Confident user of MS Office (Outlook, Excel, Word) with an interest in the latest technology to

improve processes

Success and growth factors (continued):
Alignment to PHMR values

Integrity: We do the right thing

Quality focus: We continually pursue excellence

Ambitious: We are tenacious and sustainable

Collegiate: We support and learn from each other

Fun: We enjoy our work

Strategic input

Client focus

Communication skills

Non-project contribution

Great to work with

Autonomy

Line management (if applicable)

We offer:

• Opportunities for professional growth
• Flexibility and individual support for a more balanced and enjoyable life
• Being a part of a great team

To apply for this position please submit your CV and covering letter explaining why you think you would be

suited to the role and reasons for wishing to join our team to Gintare Cepinskaite, the hiring manager, at

[email protected]. No agencies please.

All candidates are eligible to apply for our roles and will be considered on suitability and merit throughout the

recruitment process.