Pendle Women’s Forum Hiring for Office Manager/Finance Administrator Job at Nelson, England Full Time

Office Manager/Finance Administrator

JOB DESCRIPTION & PERSON SPECIFICATION

Job Title: Office Manager/Finance Administrator

Responsible to: Chairwoman, Management Committee and Line Manager

Place of work: Pendle Women’s Forum (PWF) Office (Nelson)

Salary: £13 Per Hour

Hours of work: 18 hrs per week

Annual Leave: 20 days plus 8 bank holidays (pro rata) and pension

Contract type: Project based – (Funding Dependant). This post is for eleven months, but there is scope for extension beyond that.

Job Description

The post holder will ensure the office runs smoothly and all office systems and records are maintained to a high standard. In this role you will be tasked with keeping financial records for all the projects that are running at PWF, maintaining databases and spreadsheets and other related office tasks.

You will also be responsible for managing a small team of staff and allocating tasks. You will undertake regular one-to-ones with staff, to ensure allocated tasks are being completed and policies and procedures are being followed.

A background with accounting or bookkeeping will be an advantage, as the post holder will also populate spreadsheets and maintain financial records for projects. Prior experience in a similar role is required, but training will be provided to the right candidate.

You will be responsible for the building premises and ensure things are running well and all maintenance and repair tasks are completed on a timely basis.

Initially this job will be 18 hours a week for 11 months, with scope for extension in the future.

Person Specification

• Organising, Planning, and Prioritising Work
• Processing and maintaining project Information
• Collating and processing expenses and invoices
• Managing petty cash
• Establishing and Maintaining Interpersonal Relationships
• Organising meetings and charity events
• Training and induction of new staff
• Facilities management related tasks
• Making sure all files and records are archived accurately
• Managing health & safety as well as fire regulations
• Keeping staff and volunteer records, including mandatory training
• Keep staff payroll, sickness and annual leave records
• Provide administrative support to trustees and manager.

Key Skills

• Reliability and discretion: you will often learn of confidential matters
• Adaptability
• Communication, negotiation and relationship-building skills
• Organisational skills
• IT skills
• Problem solving skills
• Initiative
• Leadership and the ability to ‘make things happen’
• Budgeting skills
• Attention to detail

To Apply

Please email your CV via the Indeed job portal by the 24th of September 2021at 5:00 pm. Interviews, for shortlisted candidates, will take place in the first or second week in October.

Please refer to the job description and person specification above, when applying for the job, so you can match your skills with the job requirements.

Please include a covering letter, with an additional A4 page dedicated to how you meet the person specifications.

Appointment to this role will be subject to satisfactory references and DBS clearance.

Please note: Use of own car and a clean driving licence will be an advantage.

For an informal discussion, please call Farhana Patel on 07811 101628.

Reference ID: OFMA0921

Contract length: 11 months

Part-time hours: 18 per week

Application deadline: 24/09/2021

Expected start date: 18/10/2021

Job Types: Part-time, Contract

Salary: £13.00 per hour

Schedule:

• Monday to Friday

COVID-19 considerations:
We follow current government guidelines. We do have sanitisers in place at the venue and we also have spare face masks, for anyone who requires one.