pembinapipD2 Hiring for Senior Administration Assistant at Alberta Full Time

Overview

Pembina Pipeline Corporation’s Calgary office is recruiting for a Senior Assistant, Administration to join the team. This position reports to the Vice President in the Conventional Pipelines Unit (CBU), part of Pembina’s Pipeline Business Division. The Senior Assistant will provide administrative support to senior leadership in Conventional Pipelines in a fast paced ever changing environment.

Responsibilities

Responsibilities will include but not be limited to:

• Manage business and personal calendars, provide daily reminders of meetings and preparations required to ensure accurate, effective and efficient use of time, schedule conference calls, take meeting minutes and follow up on action items;
• Provide administrative services, including, but not limited to arranging travel, monthly expense reports, and maintaining accurate and efficient filing system that meets departmental requirements;
• Coordinate meetings which includes planning and organizing materials, presentations, booking meeting rooms, venue selection and set up, and food and beverage coordination;
• Screen incoming calls, emails and correspondence while maintaining a professional, courteous and friendly demeanor at all times;
• Contribute insight, ideas, and opinions while participating in team meetings and projects;
• Participate in budget preparation and actual variance analysis and monthly forecasting;
• Complete provisioning requirements for employee and invoicing contractors, as well as contract end dates for invoicing contractors;
• Other tasks and projects as assigned; and
• Support an Equitable, Inclusive and Diverse workplace.

Job Qualifications

• Minimum 10 years of progressive senior level administrative experience;
• Post-secondary education with preference given to those with a Legal Assistant Certificate/Diploma or Bachelor’s Degree in Business Administration, Finance or Commence;
• Advanced skills in all MS Office (Excel, Word, PowerPoint) products, along with working knowledge of SAP;
• Experienced at preparing reports, formatting documents, and drafting official letters and correspondence;
• High level of professionalism and demonstrated ability to work with sensitive and confidential matters;
• Positive and friendly customer service approach coupled with exceptional communication skills (both oral and written);
• Excellent organization and time management skills along with a keen eye for detail and accuracy;
• Independent worker and self-starter with highly developed resourceful problem solving and decision-making skills;
• Demonstrated resiliency and sound judgment in dealing with business and corporate challenges; and
• Flexible with being able to work overtime.

We offer competitive compensation; including base plus incentive bonus, pension & savings plans, health benefits, employee development programs to support personal development and career progression and, a hybrid work arrangement, in an environment that is equitable, diverse, and inclusive.