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PDC Energy Hiring for Corporate Administrative Assistant Job at Denver, CO Full Time
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Job Description:
ESSENTIAL FUNCTIONS
Support Services Associate/ Administrative Professional 2
SUMMARY
A brief description summarizing the overall purpose and objectives of the position and the results the worker is expected to accomplish.
This position enhances the HR Executive’s effectiveness by providing a wide range of administrative, information management, and organizing duties, including representing the Executive to others. This position’s primary objective is to provide administrative support to the VP of Corporate Administration & SR. Manager HR. Administrative support to other members of the HR team may be included, at the direction of the Executive.
ESSENTIAL FUNCTIONS
The tasks, duties, and responsibilities of the position that are most important to get the job done.
- Prepare and refine slide deck presentations, spreadsheets, memos and letters for delivery to a variety of audiences;
- Assist in project follow-up with HR team;
- Produce and reconcile expense reports;
- Coordinate, manage and maintain schedules and calendars;
- Prepare agendas and make arrangements for meetings;
- Serve as scribe for meetings when needed;
- Maintain and organize files;
- Schedule and maintain logistics for HR offsite meetings, events and planning sessions;
- Coordinate & organize travel and meeting schedules, including flights, hotels, car rentals, scheduling and other travel related details;
- Perform general office duties including some support for Receptionist function;
- Review and present for approval VP and Director’s direct reports timesheets and expense reports;
- Participate in the organization and facilitation of company events such as leadership retreats and employee engagement events;
- Assist with the preparation of slide deck presentations, memos and letters for delivery to a variety of audiences;
- Other functions as identified by supervisor;
- Demonstrate commitment to safety and environmental compliance in all job aspects.
KNOWLEDGE, SKILLS AND ATTRIBUTES
The specific minimum competencies required for job performance.
- Highest degree of confidentiality;
- A strong attention to detail and follow through;
- Knowledge of administrative and clerical procedures and systems;
- Ability to multi-task;
- Ability to maintain confidentiality when needed;
- Ability to work effectively and efficiently in team environment;
- Ability to develop detailed knowledge of each department, as well as a general understanding of Company operations, organization and procedures;
- Detailed knowledge and experience with Microsoft Office Suite products;
- Experience using expense and invoice software such as Concur and OpenInvoice;
- A calm, respectful, professional demeanor;
- Excellent interpersonal skills will be required as there will be significant interaction with personnel in different departments and with various third parties including vendors and representatives of other energy companies.
CAREER PROGRESSION ATTRIBUTES
The specific minimum attributes required at the designated Career Progression classification.
Support Services Associate/ Administrative Professional 2
- Competency – Willingly shares skills and knowledge. Effectively gives and receives feedback.
- Responsibility – Duties and tasks are varied but standardized. Demonstrating more advanced skills and an understanding of the total process flow within functional area.
- Problem Solving – Works on assignments that are semi-routine in nature where ability to recognize deviation from accepted practice is required.
- Teaming – Receives general instructions on routine work, detailed instructions on new assignments.
SUPERVISORY RESPONSIBILITIES
The scope of the person’s authority, including a list of jobs that report to the incumbent.
- This position has no supervisory responsibilities.
WORKING CONDITIONS
The environment in which the job is performed, especially any unique conditions outside a normal office environment.
- Consistent with that of a normal office environment.
MINIMUM QUALIFICATIONS
The minimum level of education, experience, and certifications required to perform the job.
- Intermediate incumbent possessing job related experience and demonstrating expanded competencies in position specific skills;
- Minimum Associate degree;
- Knowledge of travel planning and coordination of multiple schedules;
- 5+ years of progressive office/clerical experience required;
- Industry experience preferred.