Oxford Properties is Looking for Property Administrator Full Time

Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.

At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it! We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.

We are currently looking for a highly motivated Property Administrator to join our GTA Industrial team. The Property Administrator is responsible for providing lease administration, reconciliation and accounting support to the Senior Property Manager and Property Management Team. The primary focus is accounts receivables, arrears control, lease administration and accounts payables for the GTA. This role will be report to the Manager, Property Administration and will be primarily based out of our industrial park location in Vaughan.

As a member of this team, you will be responsible for:
Accounts Receivable

Ensuring all rents under the lease(s) are collected on time, AR reconciliation, and reporting.

Initiate collection procedures regarding past due rent(s) and account balances; place phone calls, prepare the statement of accounts, and draft collection and default letters in accordance with specific terms of the lease(s).

Record daily deposits, including wire transfer payments to the appropriate tenant account by using JD Edwards.

Track and be responsible for collections and refunds of prepaid and security deposits.

Lease Administration

Set up and review new and renewal leases while ensuring compliance with the lease administration policy.

Monthly recurring billings within JDE.

Maintain and follow-up Certificate of Insurance from tenants and letters of credit.

Tenant chargebacks including utilities.

Calculate and bill additional lease costs including but not limited to utility invoices and construction (LLW) invoices.

Providing accountants with relevant lease sections related to tenant rents, leasing costs and cost/tax recovery calculations.

Complete pre-bills and year-end adjustments within JDE.

Enter tax appeal refunds to tenants.

Accounts Payable

Verification and coding of all vendor invoices and collating with P.O.’s.

Responsible for mail and distributing accordingly.

Process new vendor requests, cheque requisitions, and wire transfers.

Reporting/Other Responsibilities

Prepare monthly Accounts Receivable report.

Review and provide explanations for monthly audit package reports.

Preparation of monthly and year-end accruals.

Participate in bi-weekly meetings to discuss outstanding accounts and action plans to settle accounts.

Participation is encouraged in all meetings including Capital, Development, Construction, and Financial.

Other duties and/or special projects as assigned.

Establishing relationships with tenants, contractors, and internal partners.

To succeed in this role, you have:
Have a minimum of 3 – 5 years in office administration with experience in accounting and accounts payable.

Experience in property administration/management or real estate environment.

Experience in JDE is an asset.

Detailed with strong organizational skills and the ability to multitask and prioritize day-to-day tasks and projects; must be flexible to react to changing priorities.

Strong communication and interpersonal skills, and a team player

Proficient in MS Office environment.

#IDOPGI

Our story:
Oxford Properties Group (“Oxford”) is a leading global real estate investor, asset manager and business builder. It builds, buys, and grows defined real estate operating business with world-class management teams. Established in 1960, Oxford and its portfolio companies manage approximately C$87 billion of assets across four continents on behalf of their investment partners. Oxford’s owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences, hotels, alternatives and credit in global gateway cities and high-growth hubs. A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities, and real estate businesses across the risk-reward spectrum. Together with its portfolio companies, Oxford is one of the world’s most active developers with over 80 projects currently underway globally across all major asset classes. Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontario’s municipal employees.

For more information on Oxford, visit www.oxfordproperties.com

OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.