Oregon Health & Science University Hiring for Finance and Accounting Analyst 2 (Hybrid/Grant Focused) Job at Portland, OR Full Time

Department Overview

***Hybrid role****

This position provides financial oversight, guidance, transactional and analytic services to the Chair, Department Administrator and Principal Investigators (PI) in the Department of Molecular Microbiology & Immunology (MMI). Funding includes general fund, sponsored projects, start-ups and foundation. This position provides financial reporting services to both the Chair/DA (department operations) as well as PIs (research funding) and is responsible for ensuring compliance with sponsor, university and federal requirements. This position prepares both the department operating and capital budgets, monitors expenditures and analyzes budget variances for all funds and orgs of the Department, making recommendations to correct negative trends or variances. This position prepares and approves financial transactions. There is the opportunity to telework some of the time.

Function/Duties of Position

• Fiscal Authority and General Accounting: Serve as fiscal authority for all funds within MMI – general fund, start-up, gifts and sponsored projects (which include federal, foundation, and industry sources). Serve as fiscal approver on most financial transactions. General accounting duties include preparing POs, LD transfers, p-card request forms, Oracle access forms, data entry, account reconciliation, variance reporting and investigating, account and expense documentation, data management, monitoring and resolving open POs and invoices on hold. Create ad hoc reports as requested by Department Administrator and Chair. Serve as effort certification coordinator and process student stipends and tuition invoices. Work with appropriate offices at OHSU (OPAM, CFS, SOM Dean’s Office, A/P, Purchasing and others) to resolve accounting issues.
• Department Operating and Capital Budget: Prepare Department Operating and Capital budgets and serve as a financial resource by understanding and tracking all department commitments, and ensuring that department’s financial goals are met. This includes being knowledgeable about budget policies by interacting with SoM Dean’s Office and CFS to prepare budget, understanding and ensuring adherence to faculty compensation plan, preparing financial forecasts with a variety of variables and scenarios, tracking expenses, variance reporting and investigating, reconciliations, preparing financial reports/projections, and providing oral and written financial advice to Department Administrator and Chair. Also provides financial assistance/advice with respect to recruitment/startup packages including spending advice, financial status updates, spending restrictions, etc.
• Post Award Support: Acting as post award support for MMI by using Cognos, Oracle, UFO, and other databases as necessary, provides system-generated monthly grant expenditure reports. Provide customized quarterly projection reports to PI and meet to review and adjust as needed. Manage sub-award Agreements including requests to OPAM to create the Agreements, receipt and approval of invoices, and tracking sub-award payments as necessary.Review all expenditures and FTE for award Principal Investigators and Key Personnel to ensure compliance with award and proposal requirements, as well as Departmental, University, and Federal policies. Reviews and approves requisitions for grant-related expenditures. Prepares summary reports of all sponsored project data, presents data to the Principal Investigators quarterly for review, makes changes as necessary. Anticipate and prepare appropriate post-award paperwork (cost transfers, account set ups, JEs, sub-award request forms, prior approval forms, accelerated spending forms, etc.)Identify and resolve problems, assures appropriate and timely correction of expenses that posted incorrectly.
• Training and Guidance: Provide financial training, including oral and written communication with department requisitioners and office staff. Provide oral and written advice/recommendations to requisitioners, office staff, faculty, and lab personnel in financial matters including but not limited to OPAM, A/P, Purchasing (includes p-card), Oracle, Dean’s Office, and CFS policies and procedures. Delegate, train and oversee financial transactions including disbursements, reimbursements, p-card reconciliations, invoice payments, department purchasing.

Required Qualifications

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

• Bachelor’s degree in Accounting, Finance, or a related field from an accredited college or university. If from a related field, candidate must have 18 hours of accounting courses from an accredited college or university. All candidates must be highly proficient with the use of computers, including database and spreadsheet applications.
• 2 years of professional healthcare and/or relevant financial analysis experience.
• General Ledger development and maintenance experience as well as monthly financial statement preparation and analysis.
• Forecasting, budgeting preparation, and variance analysis experience.
• Experience with grant accounting and reporting. **
• Ability to prioritize multiple tasks at one time.
• Excellent communication, analytical and organizational skills: both written and verbal.
• Ability to work independently and as part of a team while being collaborative in resolving problems.
• Attention to detail and accuracy are of paramount importance in this role.
• Proficient with MS Office Suite (Excel, Access, Word, PowerPoint).
• Demonstrated excellent customer service skills.
• Ability to use tact and diplomacy to maintain effective working relationships.
• Ability to communicate complex ideas and information, clearly to stakeholders with varying levels of understanding.
• Understanding and experience in financial accounting and reporting methodologies.
• Must be able to perform the essential functions of the position with or without accommodation

Preferred Qualifications

• Bachelor’s degree, plus 3 years of directly related experience as defined in the position description.
• Experience in an academic and/or research setting. Experience with grants accounting.
• Knowledge of Oracle accounting system and fund accounting
• Cognos software preferred.
• Proficient in accounting software systems.
• Comfort and interest in financial reporting.

Additional Details

Work Schedule: Monday – Friday, 8-5 pm.

Position requires sitting at a desk and working on a computer for the majority of the time.

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply.

As an organization devoted to the health and well-being of people in Oregon and beyond, OHSU requires its employees to be fully vaccinated against COVID-19.

Job Type: Full-time

Pay: $37.26 – $51.19 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance
• Work from home

Schedule:

• Monday to Friday

Application Question(s):

• How much professional healthcare and/or related financial analysis experience do you have?
• Do you have grant accounting experience? If so, please explain.

Work Location: Hybrid remote in Portland, OR 97239