Ohio Department of Commerce Hiring for Office Assistant at Columbus, OH, United States Full Time

About Us :

The Petroleum Underground Storage Tank Release Compensation Board manages the Financial Assurance Fund (Fund), a risk pool financing mechanism used to reimburse underground storage tank (UST) owners for the corrective action costs of releases from petroleum USTs.

What You’ll Do :

• Performs clerical duties (e.g. opens, applies date stamp and sorts incoming mail; prepares certified mail envelopes, and stuffs mail for bulk mailings;
• and files correspondence, s and other materials). Answers all incoming telephone calls, takes messages and refers calls to appropriate personnel, sections, or other agencies;

responds to basic inquiries and requests for general information. Greets visitors and directs them to appropriate personnel for further assistance.

Types various correspondence and routine form letters as needed, proofs and corrects work; prepares and mails routine letters, forms, applications, and requests for information;

mails warrants and supporting payment information to vendors; prepares and mails correspondence via Certificate of Mailing.

Searches and prints s from the Board’s database and accesses and searches Bureau of UST Regulations’ (BUSTR) online database for underground storage tank (UST) owner and facility information and prints s.

Completes checklists, attaches Board and BUSTR s and organizes eligibility application files for review by Executive Assistant.

Under oversight of Senior Accounts Coordinator (SAC), performs routine account audits and reconciliations and prepares checklists and supporting documentation for refunds, write-offs of uncollectible fees and account closures for review and approval by SAC.

Reviews hard copy files and prepares for electronic conversion and onsite and offsite storage. Assists compliance section with routine tasks as needed (e.

g., gathering data from lists, copying, organizing materials into alphabetical or numerical order, and filing).

Uses database to post fee, seminar and miscellaneous payments; scans checks for electronic storage and staff access. Responsible for updating database owner, facility and operator contact information.

Reviews removal / install / upgrade permits and prepares and mails related routine form correspondence requesting additional information, matches responses to initial request and forwards to Compliance Specialist for processing.

Responsible for maintaining / placing maintenance calls of office machines; acts as agency building maintenance coordinator and maintains records.

Orders supplies, materials and equipment; contacts vendors for best prices or information regarding products and / or services;

prepares purchase orders for Executive Director approval and maintains supply and material inventory and records.

Work Location :

4151 Executive Parkway, Suite 350

Westerville, OH 43081

What’s in it for you :

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees.

For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes :

Medical Coverage

Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.

Dental, Vision and Basic Life Insurance

Dental, vision, and basic life insurance premiums are free.

Time Away From Work and Work / Life Balance

• Paid time off, including vacation, personal, and sick leave
• 11 paid holidays per year
• Childbirth / Adoption leave

Employee Development Funds

The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

Ohio Public Employees Retirement System

OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement.

The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.

Deferred Compensation

The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

The State of Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The Petroleum UST Release Compensation Board is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

To request a reasonable accommodation due to a disability, please contact the Board’s ADA Coordinator, John Hickey, at 614-752-8963 or [email protected] .

Qualifications

• Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; or
• Eighteen months of experience in secretarial / administrative professional field.

Technical Skills

• Administrative Support / Services
• Clerical & Data Entry
• Customer Service
• Records Management

Professional Skills

• Attention to Detail
• Customer Focus
• Verbal Communication
• Written Communication
1 day ago